Bloxham Parish Council Meeting - Monday 3 April 2017

at 7.30pm at St Mary's Parish Rooms, Bloxham

If you would like to download the pdf of the minutes, please click below.

Bloxham Parish Council Minutes 7 September 2015

MINUTES OF THE PARISH COUNCIL MEETING HELD AT ST MARY’S PARISH ROOMS BLOXHAM ON MONDAY 7 SEPTEMBER 2015 AT 7.30PM

 

PRESENT:   Councillor Geoff Mollard (Chairman); Councillors Mary Groves, Patricia Hopkins, Gloria Lester-Stevens, Stephen Phipps, Nick Rayner, Sue Slater, Tom Smith, Andrew Taplin and Jenny Yates.

 

ALSO IN ATTENDANCE:  Theresa Goss (Clerk and Financial Responsible Financial Officer, John Groves BNDP Co-ordinator, Gillian Roberts (Co-opted member of the Parish Council’s Environment Committee and Planning & Strategy Committee), County Councillor Kieron Mallon and one member of the public were also present.

 

APOLOGIES:  Apologies were received from Parish Councillor Robert Giles and these were accepted. District Councillor Christine Heath also submitted her apologies.

 

Councillor Caroline Hone was not present.

 

The Chairman welcomed everyone to the meeting and reminded the Councillors and the public that recording of the meeting was permitted.  However, he asked that should anyone wish to record the proceedings, could they please advise the Parish Council so that this could be facilitated.

 

53/15     DECLARATIONS OF INTEREST – There were no declarations of interest.

 

Resolved that the interests be noted.

 

54/15     MINUTES – The minutes of the meeting held on 3 August 2015 were taken as read and duly adopted and signed by the Chairman.

 

Minute Number – 48/15 (ii) – Jubilee Park Management Committee – Councillor Stephen Phipps suggested that although the relaunch had been a success, the AGM should not be referred to as a success because it had not been held as per the agenda and the Management Committee had not been reappointed. There had been a number of resignations from the Committee and a limited response for the request for new volunteers.

 

The Chairman reported that he felt that it had been a successful meeting and a number of residents had attended.  Some of the Committee members had submitted their apologies, but there had not been a number of resignations and there had been offers of help from those attending the meeting, as such, he felt that the AGM had been a success.

 

Councillor Phipps proposed his amendment but it was not seconded and was therefore, not carried.

 

It was suggested that the Parish Council minutes could merely be a list of decisions, rather than including a preamble and any detail of the discussions.  However, members felt that the preamble and additional information within the minutes added value to them, especially for residents when they wanted to find out what the Parish Council had been working on.  If only decisions were recorded, then the minutes would not be a meaningful document to the reader.

 

Resolved that the minutes be approved.

 

55/15     MATTERS ARISING FROM THE MINUTES 3 AUGUST 2015

 

Minute Number 42/15 –  High Street Shops – The Chairman reported that further to the complaints the Parish Council had received about the rubbish outside of the shops, in addition to writing to the managers of each premises, the Chairman had also been and spoken to the manager of the Co-op. He had been very accommodating and agreed to do what he could to tidy up the area and was quite willing to speak to any residents who had concerns about the premises.  There would be no need for the Parish Council to pursue this any further.  Action TG

 

With regard to signage and the shutters at the shops, the Parish Council was still concerned about it because it was felt that they were not in-keeping with in a Conservation Area.  The Clerk would contact Cherwell District Council about this matter.  Action TG

 

Minute Number 43/15 – Red Lion – The Parish Council had asked District Councillors Christine Heath and Lynda Thirzie-Smart to contact officers at CDC with regard to a date when they would be registering the Red Lion Gardens as a Local Heritage Asset (LHA).  Parish Council had been encouraged to make applications for LHA, but now CDC did not have enough staff to complete the process.

 

Councillor Sue Slater reminded the Parish Council that bulletins which provided updates on the progress with the Red Lion Hub were available on the Red Lion Facebook page, as well as the web site.

 

Minute Number 45/15 – The Slade – Councillor Stephen Phipps reported that Marie Jones and David Yates only initially needed to attend the one day first aid course and Marie would be arranging this.  The three day course would be completed at some point in the future.  Councillor Phipps would be giving a full update on the Slade later in the meeting.

 

Minute Number 51/15 – Litter Picking – The Clerk reported that a new volunteer had come forward to assist with litter picking the village and his details had been forwarded to Keith Bennett.

 

Minute Number 51/15 – Pumping Stations – Councillor Jenny Yates reported that Thames Water had asked for information with regard to the locations of pumping stations in the village.  The Clerk would be progressing this matter with Councillor Yates.  Action TG/JY

 

Resolved that the report be noted.

 

56/15     RESIDENTS’ ISSUESJohn Wyatt addressed the meeting and thanked the Parish Council for supporting him over the issue of the wooden posts in Ells Lane.  The quote which had been received from the County Council to replace the posts was far too expensive to be pursued, therefore the original posts which he had installed would now be removed.

 

Mr Wyatt also reported that the sales from the items grown in the polytunnels at his nursery, was now exceeding the 5% restriction on sales which had been a condition of his original planning permission.  Therefore, he would be submitting a new application for a covered area and he hoped that the Parish Council would support him with this matter.

 

The Chairman thanked My Wyatt for attending the meeting.

 

Resolved that the report be noted.

 

57/15     REPORTS FROM COUNTY AND DISTRICT COUNCILLORS – County Councillor Kieron Mallon reported that following the discussion on the Section 106 monies at the last Parish Council meeting, no S106 monies would be available for a traffic survey.  Section 106 money to review the round-about on the junction of Barford Road and the A361, had not yet been received.  When it had been received, County Council officers would look at the issues at the mini round-about.  It was hoped that the Old Bridge Road Options Appraisal would be delivered in December 2015.

 

With regard to village transport, Councillor Mallon had tried to arrange a meeting with the Bursar at Bloxham School.  However, he suggested that a small sub group be established to look at the needs of the village and identify what provision which was already available and see if the need could be addressed that way.

 

Councillor Mallon also updated the Parish Council with regard to the issues in Little Green and no works relating to the proposed parking area in Little Green would start before the Parish Council had been consulted.

 

The County Councillor Kieron Mallon was thanked for his their report.

 

Resolved that:

 

  • the reports be noted; and
  • a small sub-group of Parish Councillors, residents and County Councillor Kieron Mallon to work together to look into the transport issues in the village and any residents interested in being involved too, should contact Theresa Goss, Clerk to the Parish Council. Action TG/KM

 

58/15     PLANNING

 

  1. A report on planning applications considered by the Parish Council’s Planning Committee and the decisions made by Cherwell District Council had been circulated to the Parish Council prior to the meeting and could be accessed by Councillors in Dropbox.

 

                        Resolved that the planning applications and decisions be noted.

 

  1. Street Naming – The Chairman reported that Cherwell District Council had asked the Parish

Council to suggest street names for the access roads on the new Miller Homes development on Milton Road.  A number of names were suggested, however, members felt that the names on the War Memorial should be used for the street names on this and future, developments.

 

Resolved that the street names for the Miller Homes development and any future developments in the village, be taken from those named on the Bloxham War Memorial.  Action TG

 

  • Street Lighting in Gascoigne Way – Councillor Jenny Yates reported that a resident of Gascoigne Way was unhappy with the street lighting in Gascoigne Way, as he felt that the lamps did not appear to be bright enough.

 

The Clerk had passed this issue to the County Council who had advised that the new street lights had a shaper cut-off, so more of the light was focused onto the road and footpaths, with less light pollution.  This meant the surrounding area would seem dimmer in comparison to the old units, however the light levels on the road were still designed to conform to the British Standard requirements.

 

The Clerk had forwarded to the County Council the details of the resident concerned to enable the Street Lighting officers to liaise directly with the resident.

 

Resolved that the report be noted.

 

  1. Correspondence with Victoria Prentis MP – Councillor Sue Slater reported that two Parish Councillors would be meeting with Victoria Prentis MP on 29 September 2015 to follow up on the recent correspondence with her relating to the role of Parish Councils on planning matters.

 

Resolved that the report be noted.

 

  1. Oxfordshire County Council (OCC) Bus Consultation – Councillor Sue Slater reported that the Planning Committee supported option two, which was to keep the services which people who had a free bus pass could use. OCC should also preserve the services which were less frequent, as they might be the only service on that route.

 

With regard to the Local Transport solutions, the Planning Committee had asked for more co-ordination between the interested parties who were involved with local groups and whether they could support local community based transports services.

 

Resolved that the report be noted.

 

  1. Planning application on Milton Road (Miller Homes), Wellington Park, Barford Road (Bovis)

 

  • Milton Road (Miller Homes) – Councillor Sue Slater reported that the Parish Council would be seeking clarification of the Section 106 money, for the LAP and LEAP provision which was linked to this development. Also, CDC’s decision to approve an application for a sign for this development, appeared to have been made before the end of the consultation period.  Therefore, District Councillor Chris Heath would be following this up with CDC.  The Parish Council had also questioned the necessity for a sign on Barford Road.

 

  • Barford Road (Bovis) – There was nothing new to report to the Parish Council relating to this development and the Parish Council are still waiting for a response from CDC Planning Officers.

 

  • 15/01528/F – OS Parcel 0946 North of Dismantled Railway and East of Church Street Bloxham (Taylor Wimpey) – Councillor Sue Slater reported that this new application for 24 houses (on land also known as ‘the clump’) had been submitted to Cherwell District Council and the Parish Council’s Planning Committee would be commenting on it in due course. The plans should have been sent to the Parish Council on 3 September 2015, but as yet, they had not been received.  As far as the Parish Council was aware, this development did not include any bungalows, it was mainly three storey properties.

 

Resolved that the reports be noted.

 

59/15     BLOXHAM NEIGHBOURHOOD DEVELOPMENT PLAN (BNDP) – John Groves reported that following the approval of the Plan at the last Parish Council meeting, a Strategic Environmental Assessment Screening (SEA) had been written.  The SEA had then been sent out to the statutory consultees for consultation by Cherwell District Council (CDC).  The feedback from these bodies had been confirmation that an SEA would not be necessary. John was also waiting for the document to be ‘signed off’ by Adrian Colwell at CDC and for CDC to confirm the timescales relating to the further consultation process and the referendum.

 

John Groves was thanked for all his work on the Plan.

 

In Hook Norton, their Neighbourhood Plan had been approved and had been subject to referendum, with a 97.2 per cent vote in favour on a 34.8 per cent turnout.

 

Resolved that the report be noted.

 

60/15     PARISH COUNCIL MATTERS

 

  1. Committee Minutes and Recommendations.

 

  • Environment Committee – The minutes of the Committee held on 13 August 2015 had been circulated to the Parish Council, prior to the meeting. The Chairman of the Committee, Councillor Nick Rayner highlighted the main points and asked for approval of the recommendations.

 

The Parish Council also discussed other issues from the Environment Committee including the street lighting on Barford Road which did not appear to be adequate and the signs outside of the petrol station on the A361, which had still not been moved and were blocking the view of drivers as they left the forecourt.

 

Resolved that:

 

  • the minutes and report be noted;
  • areas of the village be identified for each Councillor to monitor and when issues were highlighted which the Village Caretaker could address, these be forwarded to the Clerk to be actioned by Bruno Duarte; Action GM/TG
  • the Parish Council to obtain a license for the disposal of green waste for use by the Caretaker; Action TG
  • the purchase of a dozen ‘Please do not park on the grass verge’ signs and a ‘Jubilee Parking Only’ sign be approved; Action TS
  • the Gardening Club be asked to identify areas in the village where spring bulbs could be planted; Action NR
  • the County Council Street Lighting officers be asked to complete a survey of the street lighting in Barford Road and Milton Road, as there were stretches on these roads which were not well lit and could be potentially dangerous for pedestrians; Action TG
  • the County Council also be asked to cut back any trees which are obstructing street lights; and Action TG
  • the County Council be contacted again about the signs outside of the petrol station which are obstructing the view of drivers as they leave the forecourt. Action TG

 

  • Resources Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council. The next meeting would be held on Thursday 22 October 2015.

 

                                 Resolved that the report be noted.

 

  • Planning Committee – Prior to the meeting, the minutes of the meetings held on 1 September 2015 had been circulated to the Parish Council.

 

Resolved that the minutes be noted.

 

  1. ii) Drop-in and Chat – Councillor Gloria Lester-Stevens reported that the last drop-in and chat had been a very busy session and she had contacted County Councillor Kieron Mallon and District Councillors Christine Heath and Lynda Thirzie-Smart about the relevant issues. There had been a suggestion by a resident that there should be a skate park in the village, but there had not been a further follow-up response from the residents on this.

 

The Chairman asked the Parish Council whether the sessions could continue, as some of the sessions had been very quiet.  Councillor Gloria Lester-Stevens felt that the Councillors should be accessible and that the Parish Council should continue with the sessions.

 

The next drop-in and chat sessions were being held as follows:

 

Saturday 12 September 2015 – Councillor Patricia Hopkins and Jenny Yates

Saturday 10 October 2015 – Councillors Andy Taplin and Jenny Yates

 

Resolved that the report be noted.

  • Jubilee Park Management Committee – The Chairman reported that there was a meeting of the Committee on Thursday 10 September 2015 and residents from the village had also been invited to attend and asked to join the Management Committee. It had to be agreed how the Committee would move forward and manage the building effectively.

 

Following the refurbishment, the Hall was looking very nice and ad-hoc bookings had increased.  The second stage of the refurbishment would also be commencing, which involved building new changing rooms for the football team, an extended carpark and improvements to the play area.

 

The Parish Council discussed whether or not it should take back control of the Hall, if a new Management could not be established.  However, it was felt that new volunteers should try to be recruited before the Parish Council took this step.

 

Resolved that the report be noted.

 

  1. Role and Responsibilities Training – The Chairman reminded the Parish Council about the roles and responsibilities training which was being held on Saturday 26 September 2015 from 9.45am to 1.30pm at Godswell Park. If Councillors wished to attend, they should contact the Clerk.

 

Resolved that the report be noted.

 

  1. Parish Liaison Meeting – The Chairman reminded the Parish Council that the next Parish Liaison meeting was due to be held at Cherwell District Council on Wednesday 11 November 2015.

 

Councillor Jenny Yates would be attending the meeting and asked whether an item could be placed on the agenda relating to the role of Parish Councils in the planning process.

 

Resolved that:

 

  • the report be noted; and
  • a request be made to CDC for an item to be placed on the PLM agenda relating to the role of the Parish Councils in the planning process.

 

61/15     FINANCE

 

  1. Accounts for Payment – The Clerk submitted to the Parish Council, the accounts to be paid.

 

Resolved that:

 

  • the following accounts be approved for payment:

 

Payments Amount Cheque No.
 
Theresa Goss – Salary for September 2015 £724.18 899
Theresa Goss – Expenses for September 2015 £69.50 899
Katherine Mills – Salary for August 2015 £137.26 900
HMRC Payment for September 2015 £304.41 911
Oxfordshire County Council Pension Fund – ClerksPension £189.90 902
PW Fire – Supply and Jubilee Hall £138.56 903
Geoff Mollard – Badger Fencing materials for CircularWalk £41.00 904
Bruno Durate – Various works in the village £435.57 905
Community Spirit Partnership CIC – BNDP £975.00 906
Friends of St Mary’s Bloxham = Christmas Tree Festival £30.00 907
Aplins –Legal Fees for the transfer of The Slade £2785.60 908
Nigel Prickett – Grass Cutting for July 2015 £774.00 909
Tony Burton Consulting – BNDP £1000.00 910
N Prickett – Grass Cutting for Aug 2015 £774.00 912
J Yates – Rail fare to training course £74.80 913

 

  1. Bank Reconciliation – Prior to the meeting, the Clerk had circulated the bank reconciliation as at 7 September 2015 for the Bank of Ireland bank accounts.

 

Resolved that the bank reconciliation be noted.

 

62/15     VILLAGE MATTERS

 

  1. Bloxham Recreation Ground Trustees/Play Provision Questionnaire – The Chairman reported that a further meeting would be arranged with the Trustees and members of the Jubilee Park Management Committee to discuss the improvements to the play equipment at both the Jubilee and The Recreation Ground

 

Resolved that the report be noted and a meeting be arranged with the Trustees.  Action TG

 

  1. Recycling Services – The Parish Council did not wish to comment on the consultation process.

 

Resolved that the report be noted.

 

  • Circular Walk – The Chairman reported that the kissing gates were currently being installed and the Walk would opened at the end of September 2015. An official launch of the Walk would be held, starting at the Joiners Arms and further details would be published nearer the time. Pete Smith would be asked to officially open the Walk on the day of the launch.

 

Resolved that the report be noted.

 

  1. Milton Allotments – The Chairman reported that there were a number of plots which had become available in Milton. If any residents were interested in taking on a tenancy for a plot, they should contact the Clerk to the Parish Council.

 

Resolved that the report be noted.

 

  1. Village Groups – Councillor Gloria Lester-Stevens reported that the Thursday Club was still struggling to sort out its transport issues for those who attended. It was noted that earlier in the meeting it had been agreed to form a small sub-group to look into the transport issue further.

 

Resolved that the report be noted.

 

  1. The Slade – Prior to the meeting, Councillor Stephen Phipps had circulated a report advising how the Slade was progressing. Now that the Slade was in the ownership of the Parish Council, applications had been made for grant funding and a TOE2 assessment had been completed.  The outcome of the TOE2 application was awaited to enable work to commence.

 

Resolved that the report be noted.

 

  • Red Lion – Councillor Sue Slater reported that the Red Lion was still up for sale but the second interim moratorium which had been placed on it, remained in force until 20 January 2016. Therefore, it could not be sold until after this date.

 

The Steering Group had instructed a surveyor to look at the building to enable the ongoing negotiations with Fullers to continue. Updates on the Red Lion Hub were available on the Red Lion web site.

 

Resolved that the report be noted.

 

  • Youth Club – The Chairman reported that the Youth Club was due to reopen on Tuesday 8 September 2015. The container used by the Youth Club was still leaking, but Councillor Tom Smith would be looking at how this could be repaired cost effectively.

 

Resolved that the report be noted.

 

63/15     CORRESPONDENCE – There were no further items of correspondence.

 

64/15     MEETING DATES

 

              Resolved that it be noted that, future meeting dates for Bloxham Parish Council were as stated below.  They would all commence at 7.30pm (unless stated otherwise) in St Mary’s Parish Rooms, Bloxham, and reference should be made to the agenda prior to the meeting:

 

5 October 2015

2 November 2015

7 December 2015

 

(The meeting closed at 9.40pm)