Bloxham Parish Council Meeting - Monday 3 April 2017

at 7.30pm at St Mary's Parish Rooms, Bloxham

If you would like to download the pdf of the draft minutes, please click below.

Bloxham Parish Council Minutes 5 October 2015

MINUTES OF THE PARISH COUNCIL MEETING HELD AT

ST MARY’S PARISH ROOMS BLOXHAM ON MONDAY 5 OCTOBER 2015 AT 7.30PM

 

PRESENT:   Councillor Geoff Mollard (Chairman); Councillors Robert Giles, Mary Groves, Patricia Hopkins, Gloria Lester-Stevens, Nick Rayner, Sue Slater and Jenny Yates.

 

ALSO IN ATTENDANCE:  Theresa Goss (Clerk and Responsible Financial Officer, John Groves BNDP Co-ordinator, Gillian Roberts (Co-opted member of the Parish Council’s Environment Committee and Planning & Strategy Committee) and District Councillors Christine Heath and Lynda Thirzie-Smart.  There were no members of the public present.

 

APOLOGIES:  Apologies were received from Parish Councillors Stephen Phipps and Andrew Taplin and these were accepted. County Councillor Kieron Mallon also submitted his apologies.

 

Councillors Caroline Hone and Tom Smith were not present.

 

The Chairman welcomed everyone to the meeting and reminded the Councillors and the public that recording of the meeting was permitted.  However, he asked that should anyone wish to record the proceedings, could they please advise the Parish Council so that this could be facilitated.

 

65/15     DECLARATIONS OF INTEREST – There were no declarations of interest.

 

Resolved that the interests be noted.

 

66/15     MINUTES – The minutes of the meeting held on 7 September 2015 were taken as read and duly adopted and signed by the Chairman.

 

Resolved that the minutes be approved.

 

67/15     MATTERS ARISING FROM THE MINUTES 7 SEPTEMBER 2015

 

Minute Number Litter Picking 51/15 – Councillor Jenny Yates asked for clarification of the names of the litter pickers in the village and the areas that they covered.  The Clerk agreed to contact Keith Bennett and then advise the Parish Council in due course. Action TG

 

Resolved that the report be noted.

 

68/15     RESIDENTS’ ISSUESThere were no members of the public present at the meeting.

 

District Councillor Chris Heath reported that the new LED street lights around Strawberry Hill, Lawrence Leys and Schofields Way were not very bright and residents couldn’t see the kerbs outside of their homes.  There appeared to be more street lights in Lawrence Leys and residents would like more lights in Schofields Way.  The County Council had already been approached about additional street lighting in the village and if this was to be installed, then the cost would have to be met by the Parish Council.  The Clerk agreed to contact the County Council and obtain a quote for a new street light on Schofields Way.  Action TG

 

Councillor Gloria Lester-Stevens reported that the stone and brick from the collapsed bridge on Tadmarton Road had still not been taken away by the County Council.  In addition, the overflow from the brook in Painters Close, was blocked by a pile of rubbish blocking the overflow and there was also shrubs/trees further down in the brook too. Action TG

 

Councillor Robert Giles asked about the issues in Little Green.  The road markings had now been reinstated but there was no update on the disabled bay or the residents parking bay.

 

Councillor Mary Groves reported on the problems with parking on Stone Hill.  The residents of Stone Hill were very upset about the parking on the pavements, which caused hazards as well as destroying the pavements.  Where the road narrows, it was a particular problem because the bin lorries had to mount the pavements which increased the damage which was being caused.  There were also a number of businesses in the area whose employees parked on Stone Hill, as well customers at the shops and it made parking for residents very difficult.

 

The residents had asked if there could be some parking restrictions and no parking notices on Stone Hill, especially around the area where the road narrows.

 

The Chairman was aware of these problems and the Parish Council sympathised with the residents.  However, this was a matter for the County Council’s highways officers, therefore the Parish Council would pass on this information to them. The Clerk would also ask the village PCSO to monitor the area as well as contacting Cherwell District Council about the issue of the bins lorries mounting the pavement.  Action TG

 

Resolved that the report be noted.

 

69/15     REPORTS FROM COUNTY AND DISTRICT COUNCILLORS – Prior to the meeting, County Councillor Kieron Mallon and District Councillor Lynda Thirzie-Smart had circulated their reports to the Parish Council.

 

District Councillor Chris Heath reported that she would be chasing up David Peckford at Cherwell District Council (CDC) on the progress with the Bloxham Neighbourhood Development Plan (BNDP).   CDC had written to acknowledge receipt of the BNDP, but there were no indications of timescales about how it would be progressing.  Therefore, the Clerk would be contacting Adrian Colwell to ask for clarification on the time scales and schedule for the next stages of the Plan.  Action TG

 

It was also reported that with regard to the Yeomans’ garage application, a new plan had been submitted, but out of date documents had been submitted to PINS.  PINS were now chasing CDC for the conservation plan and a copy of BNDP.  CDC’s reply to PINS had been that the BDNP was out of date, however the documents they were referring to were from 2014.

 

The statement of case had been submitted on 6 August 2015, therefore at that time, CDC should have been aware that the BNDP had changed significantly since 2014 and that up to date documentation was readily available to CDC, if their officers had checked.

 

Councillor Jenny Yates advised that she and Councillor Sue Slater had a meeting with John Westerman, scheduled for Wednesday 7 October 2015 and would be making him aware of this issue and many others which the Parish Council had with CDC and in particular, the Planning officers.

 

The Parish Council highlighted once again, their frustration with CDC and that officers did not appear to communicate with each other nor be aware of what was going on.

 

The Parish Council felt that something more formal needed to be done, as the service CDC provided appeared unprofessional.

 

It was considered that a list of items which CDC had got wrong or failed to address should be collated and submitted to the Chief Executive.  It was felt that the perceived poor level of competency of some officers at CDC did not appear to be effectively addressed by senior management.  However, it was felt that in the first instance, John Westerman should be made aware of the problems and he would hopefully look into them.

 

Councillor Jenny Yates raised the issue, addressed within County Councillor Kieron Mallon’s report, regarding the potential closure of the children’s centres, including Butterfly Meadow which was a centre that served the village.  The Parish Council agreed to give its support to keeping the centre open and Councillors Mary Groves and Sue Slater would visit the centre and see how the Parish Council could best show that support.  Councillor Mary Groves highlighted that the centre supported the most vulnerable people in this rural area and with the new developments, there would be a growth of young families coming in Bloxham.

 

County Councillor Mark Grey had spoken to the Chairman about whether the Parish Council would support the centre and he had proposed a meeting with the Parish Council shortly.

 

Councillor Mary Groves also highlighted the reference to the A361 in Councillor Mallon’s report and that there was no mention of the issues with the width of the footpaths.  The Chairman advised that the Banbury Guardian had been in contact with him following the report in the national newspapers and he would speak to them again about including an article relating to the A361.  It was also reported that the pavements on Tadmarton Road were also dangerous.

 

Councillor Gloria Lester-Stevens reported again that the footpaths on Tadmarton Road had overhanging trees which needed to be cut back and that it was the responsibility of Sanctuary Housing. This matter could also be referred to the village PCSO if Sanctuary did not complete the necessary work.

 

Resolved that:

 

  • the reports be noted;
  • a list of issues which CDC have got wrong in the last 18 months be collated and be considered for submission, depending on the outcome of the meeting with Jon Westerman; Action NR/JY
  • Mary Groves and Sue Slater to speak to Butterfly Meadow Children’s Centre and establish how the Parish Council could support the centre; Action MG/SS
  • the Clerk to contact Adrian Colwell with regard to the timescales for the BNDP;
  • a meeting with County Councillor Mark Grey be arranged about the closure of Butterfly Meadow; and Action GM
  • the village PCSO be contacted about the overhanging trees in Tadmarton Road, if Sanctuary did not complete the necessary works after being requested to do so. Action TG

 

70/15     PLANNING

 

  1. A report on the planning applications considered by the Parish Council’s Planning Committee and the decisions made by Cherwell District Council had been circulated to the Parish Council prior to the meeting and could be accessed by Councillors in Dropbox.

 

                        Resolved that the planning applications and decisions be noted.

 

  1. Planning Matters

 

  • Meeting Victoria Prentis MP – Councillor Sue Slater reported that along with Councillor Jenny Yates she had met with Victoria Prentis on Tuesday 29 September 2015. They had asked her for clarification on the process once the BNDP had been adopted and also who would decide if an application met with the BNDP policies.  They highlighted the lack of communication with CDC and that the Parish Council would like an input in terms of how BNDP would fit into planning process.

 

They also spoke about localism and Victoria Prentis suggested that the Parish Council should wait and see what happened at the end of the BNDP process.

 

Resolved that the report be noted.

 

  • Planning applications on Milton Road (Miller Homes) – Councillor Sue Slater advised that there was no update on the application, except for the on-going issue with the advertising sign.

 

Resolved that the report be noted.

 

  • Wellington Park, Barford Road (Bovis) – Councillor Sue Slater reported that the Parish Council was still pursuing matters with regard to the proposed footpath and ditch, amongst other issues on the site.

 

Resolved that the report be noted.

 

  • Church Street, Bloxham (Taylor Wimpey) – Councillor Sue Slater reported that Parish Council’s objection to this application would be submitted the following day.

 

Resolved that the report be noted.

 

The Chairman thanked Councillor Slater for her reports.

 

71/15     BLOXHAM NEIGHBOURHOOD DEVELOPMENT PLAN (BNDP) – John Groves reported that the BDNP had been submitted on 11 September 2015.  After 10 days there had been no reply, therefore John had contacted Shukri Masseri and had asked for a schedule of when the next stages would be implemented, but there had still not been any clarification.

 

The Chairman asked how long the Parish Council should remain patient with CDC before action was taken about their inefficiency.

 

Councillor Jenny Yates reported that the Hook Norton NP had been submitted to CDC in July 2014 and it was being considered by CDC for adoption that evening (5 October 2015).

 

The Parish Council felt that if these issues continued then, the Parish Council may consider speaking to the Press and highlighting the frustrations with CDC.

 

Councillor Jenny Yates asked District Councillors Christine Heath and Lynda Thirzie-Smart to speak to Adrian Colwell at CDC about the issues the PC was having regarding the BNDP.  The Parish Council had concerns that if the Bloxham NP followed the same time scales as the Hook Norton Plan, developers would still be building whilst the delays were going on.  The lack of communication was also very frustrating.

 

John Groves was thanked for all his work on the Plan.

 

Resolved that:

 

  • the report be noted;
  • District Councillors to contact Adrian Colwell with regard to the BDNP process and the proposed time scales. Action LTS/CH

 

72/15     PARISH COUNCIL MATTERS

 

  1. Committee Minutes and Recommendations.

 

  • Environment Committee – The minutes of the Committee held on 30 September 2015 had been circulated to the Parish Council, prior to the meeting. The Chairman of the Committee, Councillor Nick Rayner highlighted the main points and asked for approval of the recommendations.

 

The next meeting was being held on 19 November 2015.

 

Resolved that:

 

  • the minutes and report be noted;
  • the post of Village Caretaker be re-advertised; Action NR/GM/KM
  • contact be made with Banbury Town Council to see if any of their employees are interested in the position; Action TG
  • Sasha Barnes be contacted about the cost of a tree survey; Action TG
  • John Wyatt be thanked for offering to supply a Christmas tree; and Action GM/TG
  • Christmas lights be purchased and suitable trees be identified. Action NR

 

  • Resources Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council. The next two meetings would be held on Thursday 29 October 2015 and Tuesday 9 November 2015.

 

                                 Resolved that the report be noted.

 

  • Planning Committee – Prior to the meeting, the minutes of the meetings held on 22 September 2015 had been circulated to the Parish Council.

 

The next meeting was being held on Tuesday 6 October 2015.

 

Resolved that the minutes be noted.

 

  1. ii) Drop-in and Chat – Councillor Patricia Hopkins and Jenny Yates attended the last session. One person had attended and had thanked the Parish Council for facilitating in the resolving of the drainage issue on Courtington Lane.

 

The next drop-in and chat sessions were being held as follows:

 

Saturday 10 October 2015 – Councillors Andy Taplin and Jenny Yates

Saturday 14 November 2015 – Councillors Robert Giles and Geoff Mollard

 

Resolved that the report be noted.

  • Jubilee Park Management Committee – Prior to the meeting, Councillor Stephen Phipps had circulated a report to the Parish Council.

 

The Chairman reported that the Hall wished to purchase a projector, screen and other equipment at a cost of £810.00 which could be funded from Section 106 monies.

 

Resolved that:

 

  • the report be noted;
  • Councillors Stephen Phipps and Susan Slater be the Parish Council’s representatives on the Jubilee Park Management Committee; and
  • the projector, screen and other equipment be purchased at a cost £810.00. Action GM

 

  1. Oxon County Council’s Town and Parish Councils Event – Prior to the meeting, Councillor Jenny Yates had circulated a report to the Parish Council. The main theme of the meeting was the County Council identifying issues which they would be passing down to Parish Councils to take over and in some instances fund.

 

Resolved that:

 

  • the report be noted;
  • the potential impact of the issues highlighted at the event be discussed at the next meeting of the Parish Council. Action TG

 

  1. Roles and Responsibilities Training – Prior to the meeting, Councillor Mary Groves had circulated to the Parish Council a report on the training event held on 26 September 2015. Councillor Groves felt that the training had been very useful and was a helpful refresher for Councillors who had attended previously, as well as those new Councillors who were attending for the first time. Councillor Mary Groves also produced a useful questionnaire that may provide useful information for Councillors who were not able to attend the training.

 

Resolved that the report be noted.

 

  1. Parish Liaison Meeting – The Chairman reminded the Parish Council that the next Parish Liaison Meeting was due to be held at Cherwell District Council on Wednesday 11 November 2015.

 

Resolved that:

 

  • the report be noted; and
  • Councillor Jenny Yates to attend the meeting on behalf of the Parish Council. Action TG

 

  • Bloxham Church Yard – The Chairman and Councillor Jenny Yates reported that they had attended a meeting about the burial ground and approximately £30,000-£60,000 was needed by the Church to remove the rock to ensure that burials could continue at a reasonable cost. Currently there was no space left for the interment of ashes.  The PCC was also applying to various funding bodies via Sir Tony Baldry.

 

Resolved that:

 

  • the report be noted; and
  • consideration be given during the budget setting process, to whether the Parish Council could make a contribution to the project. Action TG

 

  • Banbury Rural Neighbourhood Meeting – The Clerk reported that Thames Valley Police Banbury Rural Neighbourhood Team was holding a meeting on Tuesday 15 March 2016 at 7pm in the Conference Room at Banbury Police Station and the Parish Council had been invited to attend.

 

Resolved that:

 

  • the report be noted; and
  • Councillor Mary Groves to attend the meeting on behalf of the Parish Council. Action TG

 

73/15     FINANCE

 

  1. Accounts for Payment – The Clerk submitted to the Parish Council, the accounts to be paid.

 

Resolved that:

 

  • the following accounts be approved for payment:

 

Payments Amount Cheque No.
 
Theresa Goss – Salary for October 2015 £632.39 918
Theresa Goss – Expenses for October 2015 £20.25 918
Katherine Mills – Salary for September 2015 £163.89 919
Katherine Mills – Expenses for September2015 £3.69 919
HMRC Payment for September 2015 £250.25 920
Oxfordshire County Council Pension Fund –Clerks Pension £189.90 921
Oxfordshire Playing Fields Association –Annual Subscription £50.00 922
Buryhook Countryside Management – Gatesand steps for the Circular Walk £14,832 923
Viking – Stationery £83.95 924
RoSPA – Play ground inspection £92.40 925
Cherwell District Council – Emptying Dog Binsfor Summer period £1,921.92 926
NR Prickett – Grass cutting for September2015 £774.00 927

 

  1. Bank Reconciliation – Prior to the meeting, the Clerk had circulated the bank reconciliation as at 5 October 2015 for the Bank of Ireland bank accounts.

 

Resolved that the bank reconciliation be noted.

 

  • Appointment of Internal Auditor 2015/2016 – Prior to the meeting, the Parish Council had received the letter of engagement from Arrow Accounting and this had been circulated to the Councillors.

 

Resolved that Phil Hood from Arrow Accounting be appointed as the Internal Auditor for 2015/2016.  Action TG

 

74/15     VILLAGE MATTERS

 

  1. Play Provision – Councillor Jenny Yates reported that there had been a positive meeting on 29 September 2015, with two Recreation Ground Trustees, the Chairman, Councillor Sue Slater herself and Glyn Williams, the Chairman of the Jubilee Park Management Committee. Areas for the new play equipment had been identified at the Rec and Jubilee Park and now a brief would be put together for both of the sites and quotes would be obtained.  It was hoped that the village could be consulted on the plans at the November session of the Drop-in and Chat and then the plans would be approved by the Parish Council in January 2016.

 

Resolved that the report be noted.

 

  1. Circular Walk – The Chairman reported that the new kissing gates had all been installed, footpath markers had been put up and so too had the permissive path signs.

 

The Walk would be launched on Saturday 17 October 2015 at 10.30am and the meeting point was the Joiners Arms.  It was hoped that Peter Smith would be officially opening the Walk and representative from TOE2, Grundon, Oxfordshire County Council and CDC had all been invited to attend.

 

Resolved that the report be noted.

 

  • Courtington Lane – The Chairman reported that a letter had been sent from the Parish Council to the resident who was parking their caravan on the grass verge in Courtington Lane. This item would be discussed again once the resident had received the letter and the situation would be monitored.

 

Resolved that the report be noted.

 

  1. Bloxham Job Club – The Chairman reported that Bloxham Job Club would be launching on Saturday 9 October 2015 at 11am at the Baptist Church.

 

Resolved that the report be noted.

 

  1. Licensing Act 2003 and Gambling Act 2005 Consultations – The Parish Council considered the correspondence from Cherwell District Council but had no comments on their consultation.

 

Resolved that the “no comments” be made on the consultations regarding the Licensing Act 2033 and Gambling Act 2005.

 

  1. Village Groups – Councillor Gloria Lester-Stevens reported that St Mary’s Thursday Club still had issues with a lack of drivers, but there had been three village organisations who had expressed an interest in the village mini bus. Councillor Robert Giles reported that the Royal British Legion would also be happy to support the village mini bus.

 

Councillor Mary Groves reported that Bloxfest was looking at security for the 2016 event as well as organising fundraising activities.  There would be a race night on Saturday 28 November 2015 at Jubilee Hall.

 

Resolved that the report be noted.

 

  • The Slade – Prior to the meeting, Councillor Stephen Phipps had circulated a report to the Parish Council. Improvements to the Slade were now being made and the Warden (Marie Jones) and her assistant (David Yates) had attended first aid courses.  The Bloxham Beavers had recently enjoyed a visit and TOE2 grant funding had also been obtained.

 

Resolved that the report be noted.

 

  • Red Lion – Councillor Robert Giles reported that an inspection had been completed and it had valued the property at £300,000 and an offer of £320,000 would be justified. However the Steering Group had currently raised approximately £160,000.

 

The landlord at the Joiners Arms had made a bid, but until the moratorium had been lifted in January 2016, the sale could not go ahead.

 

Resolved that the report be noted.

 

  1. Youth Club – The Chairman reported that a quote had been obtained for repairs to the Youth Club container and Councillor Tom Smith could provide the new metal sheeting for the roof. However, the interior insulation and the labour would cost approximately £700.

 

Resolved that the report be noted and the repairs be progressed.  Action GM

 

75/15     CORRESPONDENCE – The Clerk circulated a copy of the CPRE’s Countryside Voice.

 

Councillor Jenny Yates highlighted that the Parish Council had been copied into an email from Julie Jones at Warwickshire Fire and Rescue to Warriner School with regard to parking problems at the School.

 

76/15     MEETING DATES

 

              Resolved that it be noted that, future meeting dates for Bloxham Parish Council were as stated below.  They would all commence at 7.30pm (unless stated otherwise) in St Mary’s Parish Rooms, Bloxham, and reference should be made to the agenda prior to the meeting:

 

2 November 2015

7 December 2015

4 January 2016

1 February 2016

 

77/15     Next Agenda

 

  1. Annual Parish Meeting 2016
  2. Dog Fouling in the village
  3. Impact of the County Council devolving tasks to the Parish Council, both in manpower and budget terms.

 

 

 

 

(The meeting closed at 9.45pm)