Bloxham Parish Council Meeting - Monday 3 April 2017

at 7.30pm at St Mary's Parish Rooms, Bloxham

If you would like to download the pdf of the minutes please click below.

Bloxham Parish Council Minutes 6 June 2016

BLOXHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD AT

ST MARY’S PARISH ROOMS BLOXHAM ON MONDAY 6 JUNE 2016 AT 7.30PM

PRESENT:   Chairman, Councillor Jenny Yates; Councillors Steve Craggs, Mary Groves, Mike Hawtin, Gloria Lester-Stevens, Stephen Phipps, Nick Rayner, Gillian Roberts and Andrew Taplin.

ALSO IN ATTENDANCE:  Theresa Goss (Clerk & Responsible Financial Officer), District Councillors Mike Bishop, Chris Heath and Nigel Randall and County Councillor Kieron Mallon.

APOLOGIES:  Parish Councillor Sue Slater submitted her apologies because a family member was ill and these were accepted.

Councillor Tom Smith was not present.

The Chairman welcomed everyone to the meeting and reminded the Councillors and the public that recording of the meeting was permitted.  However, she asked that should anyone wish to record the proceedings, could they please advise the Parish Council so that this could be facilitated.

The Chairman introduced the new District Councillors Nigel Randall and Mike Bishop to the Parish Council and welcomed them to the meeting.

20/16     DECLARATIONS OF INTEREST – There were no declarations of interest.

Members were reminded that advice on declarations of interest should be sought from the Clerk prior to the meeting, as advice could not be given to Councillors at Parish Council meetings.

Resolved that the report be noted.

21/16     MINUTES – The minutes of the meetings held on 9 May 2016 were taken as read and duly adopted and signed by the Chairman.

Resolved that the minutes be approved.

22/16     MATTERS ARISING FROM THE MINUTES 9 MAY 2016

Minute Number 6/16 – Matters Arising – The Chairman advised that the Clerk was waiting for assistance from Warriners School with regard to the DBS checks.

Minute Number 12/16 (iii) – Section 106 Funding for the Church Path – The Chairman advised that the Clerk was still pursuing the matter with Oxfordshire County Council.

23/16     RESIDENTS’ ISSUES

Mobile Library Service – It was reported by the Clerk that the Mobile Library Service was due to cease on 16 September 2016.

Cutting Back Vegetation in Cumberford Close – The Chairman reported that an email had been received from a resident who was making a complaint about people cutting back vegetation in Cumberford Close.  Councillor Gloria Lester-Stevens advised that she was aware of the situation and had advised those concerned that work should not be carried out during the nesting season.

Tree for the HM Queen’s 90th Birthday – The Chairman reported that John Wyatt from Bloxham Nurseries in Ells Lane had always been very supportive of the Parish Council and had now kindly offered to donate a tree to the village to commemorate HM The Queen’s 90th Birthday.  The Parish Council was very pleased with this offer and thanked John for the donation.  It was suggested that a notice be added to the Parish Council’s Facebook page and also on the Parish Council and village web sites asking for suggestions for locations to plant the tree.  Action TG

24/16     Right of Way Across Land in Queen Street – Mrs Moyses was present at the meeting and advised that she had been working on this proposed right of way for a number of years.  Mrs Moyses gave an update on the progress she had made with the issue and advised that she now needed support from the Parish Council.

The Parish Council had been in contact with the Right of Way and Definitive Map Officers at the County Council and the Clerk had been advised that even if the land owner(s) could be identified and notice served on them, due to the backlog of requests for rights of way, this matter would not be dealt with for at least 10 years.

However, the Councillors felt that as Mrs Moyses had put such a lot of work into this project, the Parish Council should support her and agreed to follow up on a number of other avenues which might be available.

Resolved that:

  • Cherwell District Council be asked to assess the terms/conditions which had been agreed as part of the planning permission for Greenhills Park; Action TG
  • a request be made to the electricity company to gain access to the land; and Action TG
  • a notice be served on the person shown to be the owner of the land, in the Land Registry records.  Action TG

25/16     REPORTS FROM COUNTY AND DISTRICT COUNCILLORSThe Chairman asked that in future, whether the District and County Councillors provided a written report, prior to the Parish Council meeting.

County Councillor Kieron Mallon reported that there were still budgetary constraints at the County Council and the mobile library service was going to be withdrawn in September 2016.

District Councillor Chris Heath advised that it had been fairly quiet at the District Council recently and did not have anything further to report.  District Councillors Nigel Randall and Mike Bishop did not have anything further to add.

The Chairman thanked the Councillors for attending the meeting.

26/16     PLANNING

A report on the planning applications considered by the Parish Council’s Planning Committee and the decisions made by Cherwell District Council had been circulated to the Parish Council prior to the meeting and could be accessed by Councillors in Dropbox.

The Chairman reported that planning application 16/00526/F at Westbourne Court had been refused by Cherwell District Council’s Planning Committee and the applicant was now appealing the decision.

The next meeting of Bloxham Parish Council’s Planning Committee was on 14 June 2016 and application 16/00913/F at 109 Courtington Lane and also application 16/00892/OUT for three houses on the Milton Road would be on the agenda.  It was highly likely that the Planning Committee would ask Councillor Chris Heath to call-in these two items for CDC’s Planning Committee to consider, rather than being an officer decision.

Minutes of the Planning Committee meetings were available on the Parish Council web site and all comments on planning applications were also available to view on CDC’s planning portal.

                        Resolved that the report and the planning applications and decisions, be noted.

Planning Matters – The Chairman gave an update on the following planning applications:

  • 15/01021/REM, Milton Road (Miller Homes) – There was no update on this application.
  • 14/01634/REM, Land to the rear and north of 29 to 33 Quarry Close, Bloxham (Miller Homes) – There was currently no start date for this development, however Nat Stock, Planning Officer at CDC was going to contact the developer. The drainage for this site would now be a gravity system and the Parish Council was still waiting for a date for a meeting with CDC, Marie Jones (Warden at The Slade) and the Landscaping Officer at Miller Homes.

Resolved that the report be noted.

  • 14/00761/REM, Wellington Park, Barford Road (Bovis) – The Parish Council was still waiting for confirmation from Oxfordshire County Council (OCC) with regard to the drainage issue at this site. Bovis were also waiting for approval of their method statement which they provided to Cherwell District Council (CDC) to carry out the drainage work.  The Parish Council had written to OCC asking for an explanation because the drainage plan which had been approved, did not show the pond which was going to be on site and which appeared to be part of the drainage system.  Bird and bat boxes had also been forgotten by Bovis and were not included on any drawing plans for the houses and CDC had not followed this up.  Bovis had now been asked to put these in place.

Resolved that the report be noted.

  • Flooding/Water & Drainage Issues in Bloxham – Prior to the meeting, the Chairman had circulated a report from a meeting held on 26 May 2016, concerning drainage and flooding in Courtington Lane and Work House Lane. The meeting was attended by representatives from Bloxham School, Oxfordshire County Council and Thames Water and also Bloxham residents affected by the flooding.  A number of issues were discussed and actions agreed and it was hoped there would be a response from the County Council and Bloxham School by 16 June 2016.

Resolved that the report be noted.

  1. Bloxham Neighbourhood Development Plan (BNDP) – The Chairman reported that an interim report had been received from the examiner on the BNDP.

John Groves was thanked for all his hard work on the BNDP.

Resolved that John Groves, Councillors Stephen Phipps and Sue Slater and the Chairman, be given delegated authority to consider the recommendations from the examiner and approve any changes to the BNDP, on behalf of the Parish Council.  Action JY

27/16     PARISH COUNCIL MATTERS

Parish Council Vacancy – The Clerk reported that there had not been any applications for the vacancy.

Resolved that the vacancy continue to be advertised.  Action TG

  1. Committee Minutes and Recommendations.
  • Environment Committee – Prior to the meeting, the minutes of the Committee meeting held on 19 May 2016, had been circulated to the Parish Council.

Resolved that:

  1. minutes of the meeting held on 19 May 2016 be noted;
  2. the recommendations from that meeting be approved;
  3. the Committees’ Terms of Reference be approved;
  4. the Councillors areas of responsibility in the village for monitoring purposes be confirmed;
  5. Councillor Stephen Phipps to continue to be the Parish Council’s Co-ordinator for The Slade and report to the Environment Committee on a monthly basis;
  6. Tree Tech be asked for a quote to complete the work to the Alder tree (ref 573 in the Tree Survey) which is located in Painters Close; and Action TG
  7. Work on the Ash tree in Jubilee Park (ref 907 in the Tree Survey) be completed within the next six months.
  • Resources Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council. The next meeting was being held on 13 June 2016.
  • Planning and Strategy Committee – Prior to the meeting, the minutes of the Committee meeting held on 26 May 2016, had been circulated to the Parish Council.

Resolved that

 the minutes be noted; and

  1. the Committees’ Terms of Reference be approved.
  • Drop-in and Chat – The next drop-in and chat sessions were being held at the Ex-Serviceman’s Hall, Bloxham from 1030am to 1130am on the following dates:

                             Saturday 11 June 2016 – Councillors Gillian Roberts and Nick Rayner

Saturday 9 July 2016 – Councillors Mary Groves and Tom Smith

The Chairman reported that one person had attended the last session to ask about the proposed one-way system in Old Bridge Road.

Resolved that the report be noted.

  1. Jubilee Park Management Committee (JPMC) – Councillor Stephen Phipps reported that the Committee was looking again at the redevelopment of the Hall and would be erecting a new noticeboard on the outside of the Hall. The Committee was also working well with Bloxham School with the sharing of facilities.  Work was continuing on the preferred option for the play equipment project.

The Chairman asked Councillor Phipps to advise the Committee that some policies on the Jubilee Park web site needed to be updated.

Resolved that the report be noted.

 28/16     FINANCE

  1. Accounts for Payment – The Clerk submitted to the Parish Council, the accounts to be paid.

Resolved that the following accounts be approved for payment:

Payments Amount Cheque No.
 
Theresa Goss – Salary for June 2016 £655.61 1039
Theresa Goss – Expenses for June 2016 £33.30 1039
Katherine Mills – Salary for May 2016 £167.40 140
HMRC Payment for June 2016 £245.68 1041
OCC Pension Fund – Clerks Pension £189.90 1042
Bloxham Mill Ltd – Room Hire £117.00 1043
Nigel Prickett – Grass Cutting for May 2016 £1218.00 1044
OCC Pension Fund – Clerks Pension £5.75 1045
Prysebros Ltd – Weed Control in the Village £558.00 1046

                        Payments made since the last meeting:

 

Terry Eden – Bridge works at The Slade £208.00 1037
Came and Company – Parish Council Insurance £633.28 1038
  1. ii) Bank Reconciliation – Prior to the meeting, the Clerk had circulated the bank reconciliation as at 6 June 2016 for the Bank of Ireland bank accounts.

Resolved that the bank reconciliation be noted.

iii)      Section 106 Funding

  1. The Chairman reported that the Clerk was still waiting for a response from the County Council with regard to whether or not there is Section 106 funding available for work to the St Mary’s Church footpath.

Resolved that the report be noted.

  1. Prior to the meeting, the minutes of the Section 106 Working Group meeting which was held on 1 June 2016, had been circulated to the Parish Council, along with the Terms of Reference for the Group.

 Resolved that:

  • the minutes be noted; and
  • the Terms of Reference for the Section 106 Working Group be approved.

 iv) Accounts 2015/2016

  1. Annual Return for the year ended 31 March 2016

The Parish Council considered the Statement of Accounts (Section 1) and the Statement of Assurance (Section 2).

              Resolved that these be approved and signed by the Chairman and the Clerk.  Action TG

 End of Year Accounts as at 31 March 2016

The Parish Council considered the Receipts & Payments Account as at 31 March 2016.

              Resolved that these be approved and signed by the Chairman and the Clerk.  Action TG

 29/16     VILLAGE MATTERS

  1. i) Play Provision – The Chairman reported that no progress had been made with Cherwell District Council with regard to the Section 106 Deed of Variation, which was required for the funding of the play equipment project. Jon Westerman had advised the Chairman that the Parish Council would receive a response before 8 June 2016.

Resolved that the report be noted.

  1. Public Service Reorganisation for Oxfordshire – County Councillor Kieron Mallon reported that consultants working for the County Council, had put a case together for a number of different options for the public service re-organisation. During June/July 2016, papers would be sent out as part of the consultation process and the District Councils would be consulting on their proposals too.  The final decision would be made by the Secretary of State.

Resolved that the report be noted.

  • Vehicles Parking on Pavements – The Chairman reported that parking on pavements was becoming more of a problem in the village and residents were reminded that parking on pavements was dangerous as it meant that those with pushchairs or wheelchairs, had divert into the road to get around the vehicle. The Parish Council would now ask Thames Valley Police for its permission to put notices on vehicles which were parked on pavements, particularly on the High Street.

Resolved that:

  • Thames Valley Police be contacted to ask whether the Parish Council could have its permission to place leaflets under the window wipers of vehicles which are parked on cars on the pavement; and Action TG
  • if Thames Valley Police give their permission, then leaflets be given out to all Councillors for distribution on vehicles, particularly those on the High Street. Action TG
  1. Dog Fouling – This was referred to the Environment Committee for discussion. However, the Parish Council reminded residents that dog waste should always be disposed of in a dog waste bag and the bags could be placed in the green waste bins, as well as the dog waste bins.

Resolved that this item be deferred to the next meeting of the Environment Committee.  Action TG/KM

  1. Bloxham Festival – There was no update on the festival.

Resolved that the report be noted.

  1. Village Groups – Councillor Gloria Lester-Steven reported that the St Mary’s Thursday Club would be funded by the County Council until September 2016. Banbury Charities and a personal donation would keep the Club open for a short time longer.

Resolved that the report be noted.

  • Youth Club – The Clerk reported that there was no report from the Youth Club.

 Resolved that the report be noted.

30/16     CORRESPONDENCE – There were no further items of correspondence.

31/16     MEETING DATES

              Resolved that it be noted that, future meeting dates for Bloxham Parish Council were as stated below.  They would all commence at 7.30pm (unless stated otherwise) in St Mary’s Parish Rooms, Bloxham, and reference should be made to the agenda prior to the meeting:

  • 4 July 2016
  • 1 August 2016
  • 5 September 2016
  • 3 October 2016
  • 7 November 2016
  • 5 December 2016

32/16     ITEMS FOR THE NEXT AGENDA

 Old Bridge Road

  1. Mobile App/Noticeboard

 (The meeting closed at 9.30pm)

________________________________

Chairman

4 July 2016