Bloxham Parish Council Meeting - Monday 3 April 2017

at 7.30pm at St Mary's Parish Rooms, Bloxham

If you would like to download the pdf version of the minutes, please click below.

Bloxham Parish Council Minutes – 7 November 2016

MINUTES OF THE PARISH COUNCIL MEETING HELD AT

ST MARY’S PARISH ROOMS BLOXHAM ON MONDAY 7 NOVEMBER 2016 AT 7.30PM

 

PRESENT:   Chairman, Councillor Jenny Yates; Councillors Steve Craggs, Mary Groves, Gloria Lester-Stevens, Stephen Phipps, Nick Rayner, Gillian Roberts, Sue Slater and Andrew Taplin.

 

ALSO IN ATTENDANCE:  Theresa Goss (Clerk & Responsible Financial Officer).

 

APOLOGIES:   Parish Councillor Mike Hawtin submitted his apologies because he was at work and these were accepted.  Parish Councillor Tom Smith submitted his apologies because a family member was unwell and these were accepted.

 

District Councillor Christine Heath also submitted her apologies.

 

The Chairman welcomed everyone to the meeting and reminded the Councillors and the public that recording of the meeting was permitted.  However, she asked that should anyone wish to record the proceedings, could they please advise the Parish Council so that this could be facilitated.

 

90/16   DECLARATIONS OF INTEREST

 

Councillor Gloria Lester-Stevens declared an interest in the grant applications because she was involved with St Mary’s Thursday Lunch Club.

 

Councillor Stephen Phipps declared an interest in the grant applications because he was a member of the Jubilee Park Management Committee.

 

Members were reminded that advice on declarations of interest should be sought from the Clerk prior to the meeting, as advice could not be given to Councillors at Parish Council meetings.

 

Resolved that the interests be noted.

 

91/16   MINUTES – The minutes of the meetings held on 3 October 2016 were taken as read and duly adopted and signed by the Chairman.

 

            Resolved that the minutes of the meeting held on 3 October 2016 be approved.

 

Proposed by Councillor Mary Groves

Seconded by Councillor Andy Taplin

 

92/16   MATTERS ARISING

 

Minute 82/16 (iv) Environment Committee – Councillor Gloria Lester-Stevens reported that a location had been found for the new tree in Green Hills Park and old tree should have now been removed and the roots ground out.    Councillor Steve Craggs reported that John Wyatt had obtained the Acer tree for Green Hills Park and he would be able to source the Tadmarton Road trees.

 

            Resolved that the report be noted.

           

 

93/16   RESIDENTS’ ISSUES

 

  1. i) Concern was expressed that Jubilee Park play area had been closed recently, especially as this coincided the half term school holidays. Councillor Sue Slater and the Chairman advised the Parish Council on the background to the closure of the play area and Councillor Stephen Phipps reported on why the Jubilee Park Management Committee had taken the decision.

 

  1. ii) Councillor Mary Groves reported that street name plates had not yet been erected on the Bovis development on Barford Road.

 

            Resolved that:

 

  • the report be noted;
  • the Parish Council’s disappointment that the play area at Jubilee Park has been closed, be forwarded to the Jubilee Park Management Committee; and Action TG
  • Cherwell District Council be asked when the street name plates will be erected in the Bovis development on Barford Road. Action TG

 

94/16   REPORTS FROM COUNTY AND DISTRICT COUNCILLORS – There were no reports from the County and District Councillors.

 

95/16   PLANNING

 

  1. Planning Items (not covered within the minutes of the Planning Committee meeting held on 11 October) – Councillor Sue Slater reported there was nothing further to add to the minutes.

 

The Parish Council consider the following planning applications:

 

16/02081/F

25 The Avenue, Bloxham

Single storey rear extension

No objections

 

16/0283/F

Mr E Brett

Replace rotting French doors

No objections

 

Resolved that:

 

  • the report be noted; and
  • no objections be made on planning applications 16/02081/F and 16/0283/F. Action MG/TG

 

  1. Flooding/Water & Drainage Issues – Courtington Lane: The Chairman reported that Bloxham School had employed contractors to start work on this project on 9 November 2016.  Cameras were being put into the drainage system to see if they could identify what was causing the issues around Courtington Lane.

 

Miller Homes Tadmarton Road: With regard to the attenuation tank which had been due to be installed under the car park on the Millers Homes development on Tadmarton Road, Councillor Stephen Phipps highlighted his concerns with regard the alternative options and how the water would be managed, now the attenuation tank was no longer being installed. It was confirmed that this issue had been raised with the Planning Officer, together with a request for assurances that the flow rate calculated for the “run off” into Bloxham Brook would not exceed current run off rates.

 

Resolved that the report be noted.

 

  • Bloxham Neighbourhood Development Plan (BNDP) – The Chairman reported that the referendum had taken place on 3 November 2016 and there had been a good turnout with more than 97% of votes cast in support of the Plan. The Plan would now be considered by Cherwell District Council in December 2016 and it was anticipated the Plan would be approved.

 

The Chairman thanked residents for voting, contributing and supporting the BNDP through working groups, completion of questionnaires, distribution of information to all homes in the village and attendance at meetings.

 

Special thanks was also passed to John Groves for his hard work and professionalism throughout the whole process.

 

Resolved that the report be noted and the Parish Council’s thanks be forwarded to John Groves.  Action TG

 

96/16   PARISH COUNCIL MATTERS

 

  1. Committee Minutes and Recommendations.

 

  • Environment Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council. The next meeting was being held on 30 November 2016.

 

Resolved that:

 

  • the report be noted; and
  • the winter volunteers be invited to meet with the Chairman and Vice-Chairman of the Environment Committee on Wednesday 9 November 2016 at 7pm at The Joiners Arms. Action TG

 

  • Resources Committee – The Chairman of the Resources Committee, Councillor Andrew Taplin, reported to the Parish Council, the minutes and recommendations of the Resources Committee held on 2 November 2016.

 

The Parish Council had a discussion about the grant applications and how the Committee had reached its decisions.

 

Councillor Stephen Phipps proposed an amendment that the grant for the Jubilee Park Management Committee be increased to £3000.  This amendment did not find a seconder.

 

The Parish Council voted on the proposal by Councilor Andy Taplin as follows:

 

Six (6) votes in favour

One (1) vote against

Two (2) abstentions

 

Therefore, the motion was carried.

 

Resolved that:

 

  • the minutes be noted; and
  • the recommendations be approved.

 

Proposed by Councillor Andy Taplin

Seconded by Councillor Nick Rayner

 

  • Planning & Strategy Committee – Chairman of the Planning and Strategy Committee, Councillor Sue Slater, reported to the Parish Council, the minutes of the Planning and Strategy Committee held on 11 October 2016.

 

Resolved that the minutes be noted.

 

Proposed by Councillor Sue Slater

Seconded by Councillor Jenny Yates

 

  • Staffing Committee – The Chairman of the Committee, Sue Slater, reported that there had not been a meeting of the Committee since the last meeting of the Parish Council.

 

            Resolved that the report be noted.

 

  1. Parish Council Wish-List and Section 106 Projects – Prior to the meeting, the Parish Council’s wish list had been circulated to the Councillors, along with proposed projects at the Ex-Serviceman’s Hall, Ellen Hinde Hall and Jubilee Hall which could be funded from Section 106 funds.

 

Resolved that:

 

  • written confirmation be requested from Philip Rolls at Cherwell District Council with regard to the eligibility of the projects at the Jubilee Hall, Ex-Serviceman’s Hall and Ellen Hinde Hall being funded from Section 106 monies which are currently available, should the Parish Council wish to progress them; Action TG
  • it be highlighted to the Ex-Serviceman’s Hall that the Ellen Hinde Hall project includes disabled access and therefore, would they consider this aspect being included within their project; Action TG
  • an informal meeting of the Parish Councillors be held on Tuesday 22 November 2016 at

7.30pm to discuss Section 106 monies and the Parish Council’s Strategy; and Action TG

  • the wish-list be deferred to the next meeting of the Parish Council. Action TG

 

Proposed by Councillor Nick Rayner

Seconded by Councillor Mary Groves

 

  • Community Governance Review – The Chairman reported that Cherwell District Council had invited all Parish Councils to be part of the Review and this could be to either increase or decrease the number of seats on the Parish Council.

 

Resolved that the Parish Council does not participate in the review.  Action TG

 

97/16   FINANCE

 

  • Accounts for Payment – The Clerk submitted to the Parish Council, the accounts for payment.

 

Resolved that the following accounts be approved for payment:

 

Payments Amount Cheque No.
Theresa Goss – Salary for November 2016 £830.77 1088
Theresa Goss – Expenses for November 2016 £40.25 1088
HMRC Payment for November 2016 £369.52 1089
OCC Pension Fund – Clerks Pension November 2016 £256.68 1090
Mrs B Myson – Christmas lunch £200.00 1091
Mrs J Yates – Key cutting for container keys £20.00 1092
Mrs J Yates – Expenses for BNDP £301.26 1092
Viking – Stationery £41.98 1093
St John Ambulance – First Aid Course in September 2016 £192.00 1094
OALC – R&R training on 10 September 2016 £150.00 1095
Bloxham Mill Ltd – Room Hire £27.00 1096
Mr N Prickett – Grass Cutting September 2016 £774.00 1097
Cherwell District Council – Emptying Dog Bins for summer period £1921.92 1098
Prysebros Ltd  – Weed control in the village £558.00 1099
Mr P Bennett (Homelands) – Works in the village £785.00 1100
Jubilee Park Management Cttee – Room Hire £70.00 1101
Mr T Eden – Materials and construction of 50m raised boardwalk at The Slade and Materials and construction of 15m boardwalk at The Slade £3160.00 1102
St Mary’s Thursday Clubs – New Homes Bonus £5468 1103

 

Proposed by Councillor Jenny Yates

Seconded by Councillor Sue Slater

 

 

  1. ii) Budget/Precept 2017/2018 – The Chairman reported that the Budget and Precept for 2017/2018 had been discussed by the Resources Committee at its meeting on 2 November 2016.  However, there were some items of clarification, therefore the budget and precept would be submitted to the next meeting of the Parish Council on 6 December 2016.

 

Resolved that the Budget and Precept for 2017/2018 be discussed at the next meeting of the Parish Council.  Action TG

 

iii)      Section 106 Funds for Play Area Projects – The Parish Council discussed the Section 106 funds which were available for the projects at the Recreation Ground and Jubilee Park play areas.  There had been progress with the Deed of Variation at Cherwell District Council and it should be completed within the next two weeks.

 

Resolved that the report be noted.

 

  1. Youth Club – The Chairman reported that the Youth Club had closed and all its assets had been given back to the County Council. There was around £3900 left in their bank account and this would be forwarded to the Parish Council.

 

The Chairman also reported that because Bloxham School had agreed to take the snooker table which had belonged to the Youth Club, it had offered to make a donation to the Parish Council.

 

                     Resolved that:

 

  • the report be noted;
  • Bloxham School be contacted about their donation for the snooker table; and Action TG
  • the Resources Committee to discuss how the Youth Club funds can be used. Action TG

 

98/16  VILLAGE MATTERS

 

  1. Feasibility Study for the Proposed Barford Road Footpath – The Chairman reported that although the County Council had advised that the feasibility study would be ready by the end of October 2016, it had not as yet, been completed.

 

It was noted that the Section 106 Agreement for the Barford Road development showed

‘Transport Contribution’ meant the sum of £75,258 as a contribution towards the costs of investigation of, and improvements to, the existing roundabout at the A361/Barford Road junction or any other identified infrastructure improvements on Barford Road”

 

Resolved the proposed Barford Road footpath, be deferred to the next meeting of the Parish Council.  Action TG

  1. ii) Daytime Support Consultation – The Chairman reported on the County Council’s consultation process with regard to daytime support.

 

         Resolved that no response be submitted to the consultation.

 

99/16   CORRESPONDENCE – There were no further items of correspondence.

 

100/16 MEETING DATES

 

            Resolved that it be noted that, future meeting dates for Bloxham Parish Council are as stated below.

 

They would all commence at 7.30pm (unless stated otherwise) in St Mary’s Parish Rooms, Bloxham, and reference should be made to the agenda prior to the meeting:

 

  • 5 December 2016
  • 9 January 2017
  • 6 February 2017
  • 6 March 2017

 

101/16 ITEMS FOR THE NEXT AGENDA

 

  1. Bloxham Festival
  2. Warriner School Consultation
  3. Parish Council Wish-List and Section 106 Projects
  4. Proposed Barford Road footpath
  5. Budget/Precept 2017/2018

(The meeting ended at 9.35pm)

 

 

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