Bloxham Parish Council Meeting - Monday 3 April 2017

at 7.30pm at St Mary's Parish Rooms, Bloxham

If you would like to download the pdf of the minutes, please click below.

Bloxham Parish Council Minutes 3 October 2016

MINUTES OF THE PARISH COUNCIL MEETING HELD AT

ST MARY’S PARISH ROOMS BLOXHAM ON MONDAY 3 OCTOBER 2016 AT 7.30PM

 

PRESENT:   Chairman, Councillor Jenny Yates; Councillors Mary Groves, Mike Hawtin, Gloria Lester-Stevens, Stephen Phipps, Sue Slater, Tom Smith and Andrew Taplin.

 

ALSO IN ATTENDANCE:  Theresa Goss (Clerk & Responsible Financial Officer), District Councillors Christine Heath and Andrew McHugh and one member of the public.

 

APOLOGIES:  Councillor Gillian Roberts submitted her apologies because she was ill and these were accepted.  Councillor Nick Rayner submitted his apologies because he was ill and these were accepted.

Councillor Steve Craggs submitted his apologies because he was on holiday and these were accepted.

 

The Chairman welcomed everyone to the meeting and reminded the Councillors and the public that recording of the meeting was permitted.  However, she asked that should anyone wish to record the proceedings, could they please advise the Parish Council so that this could be facilitated.

 

76/16   DECLARATIONS OF INTEREST – There were no declarations of interest.

 

Members were reminded that advice on declarations of interest should be sought from the Clerk prior to the meeting, as advice could not be given to Councillors at Parish Council meetings.

 

Resolved that the report be noted.

 

77/16   MINUTES – The minutes of the meetings held on 5 September 2016 were taken as read and duly adopted and signed by the Chairman.

 

            Resolved that the minutes of the meeting held on 5 September 2016 be approved.

 

Proposed by Councillor Gloria Lester-Stevens

Seconded by Councillor Mary Groves

 

78/16   MATTERS ARISING

 

The Chairman reported that she had attended a meeting with Councilor Sue Slater at Bloxham Primary School and the Head Teacher, Matthew Ingall had expressed his thanks for the Parish Council’s support for Butterfly Meadows Children’s Centre.

 

Matters Arising – Minute Number 64/16 – Wish list – The Chairman advised that as the budget requests had been submitted to the Resources Committee, it would be timelier to add the wish-list to a future agenda as there might be other items to add to the list.  This would be discussed further at the November meeting of the Parish Council.  Action TG

 

With regard to the proposed footpath on Barford Road, towards Bloxham Mill, the Clerk was asked to contact the County Council for a progress report.  Action TG

 

Residents Issues – Library – Minute Number 65/16 – The Chairman reported that during the meeting with Matthew Ingall at Bloxham Primary School, the minutes of which were saved in Drop Box, he had agreed in principle to supporting a library at the School, given that County Council budget cuts meant that the mobile library no longer visited the village. The next stage was to contact the County Council and to seek support from Councillor Kieron Mallon with the project, identifying sources of funding.  It would also be helpful to contact Adderbury Library and discuss how the Library could be managed and then establish if there was support from the village for it.  Action ?

 

            Resolved that report be noted.          

 

79/16   RESIDENTS’ ISSUES – There was one resident in attendance.  Mr Wyatt thanked the Parish Council for its support with regard to the removal of the planning condition relating to the polytunnels at Bloxham Nursery.  Councillor Sue Slater noted that the application would be considered by the Planning Committee on Tuesday 11 October 2016 and would be considered on planning grounds.  Mr Wyatt also offered to donate a Christmas tree to the village again this year.  The Chairman thanked Mr Wyatt for his kind offer and the matter was referred to the Environment Committee for discussion.  Action TG

 

The Chairman reported that two items had been raised by email by Carmen Guard. Mrs Guard reported that there were again litter problems around the shops and she suggested some ways in which to address this.  The Parish Council had previously been assured by the shop owners and managers that they were addressing the issue and would keep the area tidy.   It was agreed that a letter should be sent to the owners/managers of the shops advising that there were still occasional issues with litter outside the shops and could they monitor the situation and take action when necessary.  A letter would also be sent to Warriner School and Bloxham School asking them to remind their students to use the litter bins.  The Primary School would also be written to about litter issue at their end of the village.  Action TG

 

Mrs Guard also reported that the pavements along the A361 were being blocked by the over growing hedge at Humber House and asked that the owner be contacted to request that it was cut back.  John Wyatt advised that he was currently working at Humber House and was aware that the owner had already contacted Ben Acreman to complete this work.  Mr Wyatt agreed to follow this up with Mr Acreman, on behalf of the owner of Humber House.  Action John Wyatt

 

An issue had also been raised with regard to students from Warriner School, parking their vehicles on Chipperfield Park Road. Dr Kay had previously advised that the School had land which could be used as a car park, but it did not have funds to undertake a project like this.  The Parish Council discussed the matter but it also did not have the funds to provide financial support for a project of this type.  Action TG (copy to Councillor Chris Heath)

 

Councillor Andrew Taplin reported that there were parking issues in the roads around The Recreation Ground, but it was noted this was due to football matches being held there.

 

Councillor Tom Smith reported that he had received two requests for speed humps on Courtington Lane due to the speed of vehicles using that road.  The Clerk was asked to contact the County Council about possible speed reduction measures on Courtington Lane and also request that Thames Valley Police monitors this area.  Action TG

 

District Councillor Chris Heath reported that at least three cars were parked in the slip road to Ells Lane and asked that this be reported to Thames Valley Police so that they could monitor the area, especially around school drop-off and pick up times.  Action TG

 

80/16   REPORTS FROM COUNTY AND DISTRICT COUNCILLORS – Councillor Christine Heath reported that the Milton Road application had been refused by Cherwell District Council, but could now go to appeal.  Also, John Westerman was leaving Cherwell District Council.

 

The Overview and Scrutiny Committee at Cherwell District Council was undertaking a scoping exercise with regard to vehicular traffic on the A361.  The project would follow the A361 from Burford to Bloxham and out towards Chipping Warden.  It was hoped Victoria Prentis MP would also assist with the project.  Councillors would be gathering information along the route and complete a tour of the route with an officer from Cherwell District Council.  The four Councillors on this working group would look at the trouble spots at also consult with the appropriate Parish Councils.

 

The Chairman thanked Councillor Heath for her report.

 

Resolved that the report be noted.

 

81/16   PLANNING

 

  1. Planning Items (not covered within the minutes of the Planning Committee meeting held on 13 September 2016) – Councillor Sue Slater reported there was nothing further to add to the minutes.

 

The Chairman reported that work on the Miller Homes site on Tadmarton Road had now commenced.

 

Resolved that the report be noted.

 

  1. Flooding/Water & Drainage Issues – The Chairman reported on a recent meeting with Bloxham School and advised that some remedial action had already been taken and cameras would be put down into the pipe work to try and establish the problem. However, there was concern about who had responsibility for on-going maintenance of the pipe once it had been replaced.  The Clerk would contact Thames Water for confirmation.

 

The Clerk was also asked to contact the County Council to ensure that the grills and gullies on Courtingtone Lane adjacent to the Rugby Field and the top of Workhouse Lane, were kept clear of vegetation.  Residents of this area were also reminded that they could assist with reducing the risk of flooding by removing some of the grass cuttings in the gullies and grills.

 

The Chairman also reported that Bloxham School was interested in mowing the football pitches at the Jubilee Park, completing weed control in the village and grit spreading in the winter.  The Chairman advised that the grass cutting request would be referred to the Jubilee Park Management Committee and the grit spreading and weed control would be referred to the Parish Council’s Environment Committee.

 

Resolved that:

 

  • the report be noted;
  • contact be made with Thames Water to establish who has responsibility for the on-going maintenance of the new pipe, once it has been installed; Action TG
  • contact be made with the County Council to ensure that the grills and gullies on Courtingtone Lane, adjacent to the Rugby Field and the top of Workhouse Lane, are kept clear of vegetation; Action TG
  • the offer made by Bloxham School to cut the grass at Jubilee Park be referred to the Jubilee Park Management Committee; and Action SS/SP
  • the offer made by Bloxham School to complete the weed control in the village and spread grit, be referred to the Environment Committee. Action TG

 

  • Bloxham Neighbourhood Development Plan (BNDP) – The Chairman reported that the referendum would be held on 3 November 2016 and it was hoped there would be a good turnout and residents were encouraged to vote.

 

Resolved that:

 

  • the report be noted; and
  • a paper copy of the BNDP be printed off for Councillor Stephen Phipps. Action JY

 

82/16   PARISH COUNCIL MATTERS

 

  1. Committee Minutes and Recommendations.

 

  • Environment Committee – In the absence of the Chairman and the Vice-Chairman of the Environment Committee, Councillor Jenny Yates recommended to the Parish Council, the minutes and recommendations of the Environment Committee held on 22 September 2016.

 

Resolved that:

 

  • the minutes be noted;
  • the recommendations be approved;
  • the County Council be contacted again about the proposal to plant trees on Tadmarton Road (opposite Walsingham Close) so this project can be moved on as quickly as possible; Action TG
  • following confirmation from John Wyatt that he will donate a tree to the village to mark the Queen’s 90th Birthday, it be planted in Greenhills Park, along with a plaque; and Action SC/GLS
  • a meeting be held between Marie Jones and Councillor Stephen Phipps to discuss with an adjacent land owner to the Slade, the required repairs to the culvert and the fencing work. Action SP

 

Proposed by Councillor Andrew Taplin

Seconded by Councillor Sue Slater

 

  • Resources Committee – The Chairman of the Resources Committee, Councillor Andrew Taplin, recommended to the Parish Council, the minutes and recommendations of the Resources Committee held on 28 September 2016.

 

Resolved that:

 

  • the minutes be noted; and
  • the recommendations be approved.

 

Proposed by Councillor Jenny Yates

Seconded by Councillor Gloria Lester-Stevens

 

  • Planning & Strategy Committee – Chairman of the Planning and Strategy Committee, Councillor Sue Slater, reported to the Parish Council, the minutes of the Planning and Strategy Committee held on 13 September 2016.

 

Councillor Sue Slater referred to minute number 73/16 of the Planning and Strategy Committee minutes, relating to land in Queen Street and advice on the ownership of the land would be sought from Aplin’s Solicitors.

 

Resolved that:

 

  • the minutes be noted; and
  • a meeting be held with Aplins with regard to the ownership of land in Queen Street; and Action TG
  • the Planning and Strategy Committee to discuss further, the issue of the smaller scrub land in Queen Street. Action SS

 

Proposed by Councillor Andrew Jones

Seconded by Councillor Tom Smith

 

  • Staffing Committee – The Chairman of the Committee, Sue Slater, reported that there had not been a meeting of the Committee since the last meeting of the Parish Council.

 

            Resolved that the report be noted.

 

83/16   FINANCE

 

  • Accounts for Payment – The Clerk submitted to the Parish Council, the accounts for payment.

 

Resolved that the following accounts be approved for payment:

 

Payments Amount Cheque No.
     
Theresa Goss – Salary for October 2016 £831.24 1079
Theresa Goss – Expenses for October 2016 £45.52 1079
HMRC Payment for October 2016 £369.32 1080
OCC Pension Fund – Clerks Pension £256.68 1081
BDO LLP – External Audit 2015/2016 £516.00 1082
Viking – Stationery £54.55 1083
Mrs J Yates – Neighbourhood Plan and paper £118.81 1084
Ellen Hinde Memorial Hall – Annual Rent for £125.00 1085
St Mary’s Parish Rooms – Room hire £180.00 1086
Bloxham Gardening Club – Reimbursement for Planters £82.14 1087

 

Proposed by Councillor Stephen Phipps

Seconded by Councillor Mary Groves

 

  1. Section 106 Funds for Footpath Improvements – The Parish Council discussed the possibility of using Section 106 funds held at the County Council, to enable the Primary School to improve the flagged footpath access to the School, Pre-school and Butterfly Meadow Children’s Centre.

 

The Parish Council discussed other sources of funding which the School could access and possibly use for works to this footpath.

 

Resolved that the Parish Council to contact the County Council to establish whether Section 106 funds could be released to improve the flagged footpath access to the School, Pre-school and Butterfly Meadow Children’s Centre. Action TG

 

Proposed by Councillor Mike Hawtin

Seconded by Councillor Andrew Taplin

 

  • Christmas Lunch 2016 – The Parish Council discussed a request for financial support from Bee Myson for provision of a Christmas Day lunch to ensure that no one in the village was on their own on Christmas Day.

 

Resolved that £200 be donated from the Parish Council towards the cost of a Christmas Day lunch.  Action TG

 

Proposed by Councillor Gloria Lester-Stevens

Seconded by Councillor Mike Hawtin

 

84/16  VILLAGE MATTERS

 

  1. Remembrance Day – The Chairman reported that Remembrance Sunday was on Sunday 13 November 2016. The Clerk had applied for the road closure along High Street, Bloxham between 10.15am and 12.45pm and Robert Aplin was liaising with Smiths of Bloxham about the road closure signs and where they would be placed.  The Chairman asked for volunteers to monitor the road closure between 10.15am to 12.45pm.

 

Resolved that:

 

  • Robert Aplin be requested to write to the shops, Doctors Surgery and Godswell Care Home advising of the road closure; Action TG
  • Richard Miller and Wendy Percival at Thames Valley Police be advised about the road closure and whether there could be patrols during the times of the road closure; and Action TG
  • the Chairman to contact Tom Duckham at Cherwell District Council with regard to the signage and pass these details to Councillor Tom Smith. Action JY

 

  1. Bloxham School Meeting – Prior to the meeting, a report had been circulated to the Parish Council, with regard to a meeting which the Chairman had attended at Bloxham School on 15 September 2016.

 

Resolved that the report be noted.

 

85/16   CORRESPONDENCE – There were no further items of correspondence.

 

86/16   PUBLIC AND PRESS

 

Resolved that in accordance with the Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the meeting for the minutes numbered 87/16 on the grounds that it could involve the likely disclosure of private and confidential information which was not in the public domain.

87/16   ADMINISTRATION ASSISTANT – The Clerk advised that there had not as yet, been any applications for the post of Administration Assistant.

 

Resolved that the post continue to be advertised in the Broadsheet, on-line, at various appropriate locations in the village and at Bloxham Job Club.  Action TG

 

Proposed by Councillor Jenny Yates

Seconded by Councillor Sue Slater

 

(At the conclusion of this item, the public and press were invited back into the meeting)

88/16   MEETING DATES

 

            Resolved that it be noted that, future meeting dates for Bloxham Parish Council are as stated below.

 

They would all commence at 7.30pm (unless stated otherwise) in St Mary’s Parish Rooms, Bloxham, and reference should be made to the agenda prior to the meeting:

 

  • 7 November 2016
  • 5 December 2016
  • 9 January 2017

 

89/16   ITEMS FOR THE NEXT AGENDA

 

  1. Parish Council Wish-List, including the proposed Barford Road footpath
  2. Bloxham Festival
  3. Section 106 funds for the flagged footpath access to the School, Pre-school and Butterfly Meadow Children’s Centre.

 

 

(The meeting ended at 9.05pm)