Bloxham Parish Council Meeting - Monday 3 April 2017

at 7.30pm at St Mary's Parish Rooms, Bloxham

If you would like to download the draft minutes, please click below.

Bloxham Parish Council Minutes 5 December 2016

MINUTES OF THE PARISH COUNCIL MEETING HELD AT

ST MARY’S PARISH ROOMS BLOXHAM ON MONDAY 5 DECEMBER 2016 AT 7.45PM

 

PRESENT:   Chairman, Councillor Jenny Yates; Councillors Steve Craggs, Mike Hawtin, Gillian Roberts and Sue Slater.

 

ALSO IN ATTENDANCE:  Theresa Goss (Clerk & Responsible Financial Officer), District Councillors Christine Heath and Andrew McHugh and County Councillor Kieron Mallon.

 

APOLOGIES:  Councillors Mary Groves and Gloria Lester-Stevens submitted their apologies because they were ill and these were accepted.  Councillors Tom Smith and Stephen Phipps submitted their apologies because a family member was unwell and these were accepted. Councillors Nick Rayner and Andrew Taplin submitted their apologies because they were at work and these were accepted.

 

The Chairman welcomed everyone to the meeting and reminded the Councillors and the public that recording of the meeting was permitted.  However, she asked that should anyone wish to record the proceedings, could they please advise the Parish Council so that this could be facilitated.

 

102/16 DECLARATIONS OF INTEREST – Councillor Steve Craggs declared an interest in minute number 108/16 (ii) with regard to the proposed Barford Road footpath because he lived very close to the site.

 

Members were reminded that advice on declarations of interest should be sought from the Clerk prior to the meeting, as advice could not be given to Councillors at Parish Council meetings.

 

Resolved that the interests be noted.

 

103/16 MINUTES – The minutes of the meetings held on 7 November 2016 were taken as read and duly adopted and signed by the Chairman.

 

            Resolved that the minutes of the meeting held on 7 November 2016 be approved.

 

Proposed by Councillor Steve Craggs

Seconded by Councillor Mike Hawtin

 

104/16 MATTERS ARISING

 

The Chairman reported that she had been contacted by Glyn Williams, Chairman of the Jubilee Park Management Committee (JPMC) with regard to the closure of the play area at Jubilee Park because he felt that the report from the last meeting, appeared to reflect adversely on the JPMC.  The Parish Council noted that subsequent conversations had now resolved the matter and it was appreciated that the JPMC had been acting in the best interest of users.  The relevant parts had now been ordered so that the equipment could be repaired and this was being paid for by the Parish Council and they were due for delivery around 7 December 2016.

 

            Resolved that the report be noted.    

 

105/16 RESIDENTS’ ISSUES – The Chairman reported that the Bloxham Village sign on the approach to Bloxham from Milton on Milton Road, needed to be replaced and a request would be made to Cherwell District Council.  Action TG

 

            Councillor Gillian Roberts reported that at the recent Drop-in and Chat session, a resident had raised his concerns regarding the possibility of the water table having been affected by work carried out on adjacent land.  The Chairman advised that on behalf of the resident, the Parish Council had raised this concern with Cherwell District Council.

 

            Resolved that the report be noted.

 

106/16 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS – There was no report from the County and District Councillors.

 

Andrew McHugh reported that he was now a member of the Health Overview and Scrutiny Committee for Oxfordshire and he was doing all he could to hold the Trust to account to retain acute services at the Horton Hospital.  There would be a two phase consultation, one starting in January 217 and then another element in May 2017.

 

107/16 PLANNING

 

  1. Planning Items – Councillor Sue Slater reported that there had not been a meeting of the Planning Committee during November.

 

However, Councillor Slater reported that Councillor Gloria Lester-Stevens had been pursuing Cherwell District Council (CDC) about the mud on the road on Tadmarton Road and CDC should be looking into it.  Councillor Gloria Lester-Stevens also advised that it had been reported to her that the electricity company had been erecting poles for the new site on Tadmarton Road and they had removed some trees and these had been thrown into the ditch.  Thames Water had also installed a pipe and they too had thrown debris into the ditch.  The Chairman felt that Geoff Winter at Miller Homes should be advised of these issues.

 

The Chairman advised that as part of the Site Management Plan, there should be a wheel washer on-site and there clearly wasn’t and this needed to be addressed.

 

Councillor Sue Slater agreed to go and investigate and then the Chairman would contact Geoff Winter by email and copy in Nat Stock, Planning Officer at CDC and also Paul Ihringer at CDC.  The issue of wheel washing would also be raised with Mr Winter.

 

Resolved that Geoff Winter at Miller Homes be advised of the issues and also that wheel washing should be completed on-site.  Action JY

 

  1. Flooding/Water & Drainage Issues – Courtington Lane: Councillor Sue Slater reported that there would be a meeting in January 2017 with Bloxham School and the results of the survey were still awaited.

 

Resolved that the report be noted.

 

  • Bloxham Neighbourhood Development Plan (BNDP) – The Chairman reported that the BNDP had been approved by Cherwell District Council’s Executive and would now be ratified by the Council at its’ next meeting on 19 December 2016.

 

Resolved that the report be noted.

 

  1. Warriner School Expansion – Prior to the meeting, Councillor Sue Slater had circulated a draft submission with regard to the proposed expansion of Warriner School. Councillor Chris Heath asked if there would be any additional parking as part of the expansion plans because around the Chipperfield Park Road area it was a problem because students parked all around that area, in front of peoples’ properties.  Councillor Slater reported that additional parking would be requested as part of the Parish Council’s comments on the expansion.

 

Resolved that the report be noted and the comments be approved for submission to the County Council.  Action TG

 

Proposed by Councillor Steve Craggs

Seconded by Councillor Mike Hawtin

 

108/16 PARISH COUNCIL MATTERS

 

  1. Committee Minutes and Recommendations.

 

  • Environment Committee – Prior to the meeting, the minutes of the meeting held on 30 November 2016 had been circulated to the Committee.

 

The Chairman reported that she had contacted the County Council and for clarification, the material used in the new flood defense bags was safe.

 

Resolved that:

 

  • the minutes be noted; and
  • the process with regard to reporting issues within the areas of responsibility be highlighted to Councillors, via email; and Action TG
  • the recommendations be approved. Action TG

 

Proposed by Councillor Sue Slater

Seconded by Councillor Gillian Roberts

 

  • Resources Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council. A meeting would be scheduled for January 2017.

 

Resolved that the report be noted.

 

  • Planning & Strategy Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council. The next meeting of the Committee was being held on Tuesday 13 December 2016 at 730pm at Bloxham Primary School.

 

Resolved that the report be noted.

 

  • Staffing Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council. A meeting would be scheduled for January 2017.

 

            Resolved that the report be noted.

 

  1. Parish Council Wish-List – Prior to the meeting, the Parish Council’s wish list had been circulated and so too had the feasibility study for a proposed new footpath towards Bloxham Mill from Gascoigne Way.

 

The Councillors were happy to include the items agreed at the meeting on 22 November 2016 as well as the items in the Sustrans report.  In addition, the reference to class sizes at Bloxham Primary School should be removed because this was beyond the control of the Parish Council.

 

With regard to the footpath on Barford Road, the Parish Council felt that it should be extended to run from the corner or Gascoigne Way up to the alley way on Barford Road.

 

Resolved that:

 

  • the items agreed at the meeting on 22 November 2016 be included in the Parish Council’s wish-list; and
  • the County Council be contacted for a further quote to extend the proposed footpath on Barford Road from Gascoigne Way to the alley way. Action TG

 

Proposed by Councillor Sue Slater

Seconded by Councillor Jenny Yates

 

  • Parish Council Actions – Prior to the meeting, a list of the Parish Council’s actions from previous meetings had been circulated to Councillors. The Parish Council felt that the list was useful but it did not need to be discussed at each meeting because it was a live document and was continually updated as actions were addressed.

 

Resolved that the report be noted.

 

  1. Outstanding Issues – Prior to the meeting, a list of outstanding actions had been circulated to the Councillors. The list suggested how these issues could be divided between the Committees so that they could be moved forward.

 

Resolved that the outstanding issues list be submitted to each Committee so that items can be actioned.  Action TG

 

109/16 FINANCE

 

  • Accounts for Payment – The Clerk submitted to the Parish Council, the accounts for payment.

 

Resolved that the following accounts be approved for payment:

 

Payments Amount Cheque No.
 
Theresa Goss – Salary for December 2016 £831.24 1104
Theresa Goss – Expenses for December 2016 £39.10 1104
HMRC Payment for December 2016 £369.12 1105
OCC Pension Fund – Clerks Pension December 2016 £256.68 1106
Mr N Prickett – Grass Cutting October 2016 £774.00 1108
St Mary’s Parish Rooms – Room Hire £20.00 1109
Clement Wyatt (Gardens) Limited – Trees on Tadmarton Road £277.00 1110
Mr T Eden – Works at The Slade £2505.00 1111

 

Proposed by Councillor Steve Craggs

Seconded by Councillor Sue Slater

 

  1. ii) Budget/Precept 2017/2018 – Prior to the meeting, the budget for 2017/2018 had been circulated to the Parish Council.

 

Following a discussion, the Councillors felt that the precept for 2017/2018 should be increased because of the uncertainty over services which might be cut by the County Council and which the Parish Council would then have to take responsibility for.  In addition, Central Government was currently carrying out a consultation with regard to capping the precepts for larger Parish and   Town Councils and if this was approved, then the next stage could be capping of all Parish Councils.

 

Resolved that:

 

  • the Budget for 2017/2018 be approved; and
  • a Precept of £87,342 for 2017/2018 be approved. Action TG

 

Proposed by Councillor Steve Craggs

Seconded by Councillor Jenny Yates

 

iii)      Section 106 Funds

 

  1. The Chairman reported that there was no progress with the Deed of Variation to release funds for the play equipment projects. The Parish Council was very frustrated with Cherwell District Council and Councillor Chris Heath offered to continue to follow up on the matter.

 

Resolved that:

 

  • the report be noted; and
  • if there was no progress with this matter by the end of the week, a meeting be arranged with senior officers at Cherwell District Council. Action TG

 

  1. Prior to the meeting, the recommendations from the informal Parish Council meeting on 22 November 2016 had been circulated to the Councillors, with regard to the use of Section 106 monies for projects in the village.

 

                               Resolved that:

 

  • the report be noted;
  • the projects at the Ellen Hinde Hall and Ex-Serviceman’s Hall be approved; and
  • the project at Jubilee Hall be approved in principle, subject to:
  • detailed drawings being obtained from an architect, giving different options to

improve the Hall;

  • detailed costings for each option suggested by the architect, be obtained;
  • the architects’ fees be funded by Section 106 money; and
  • investigations being made into other sources of funding by Bloxham Football Club, such as the FA, Football Foundation and Sport England.

 

Proposed by Councillor Gillian Roberts

Seconded by Councillor Sue Slater

 

The Chairman report that Phil Rolls had now left Cherwell District Council (CDC) and she had spoken to his replacement, Sharon Bolton, who had advised that CDC was undertaking a strategic review of play areas and sports and pitch provision in the Cherwell area.  Therefore, there was now some uncertainty about the projects at the Ellen Hinde Hall, Ex-Serviceman’s Hall and Jubilee Hall going forward until the use of Section 106 monies had been resolved.

 

Councillor Kieron Mallon offered to help with this matter and on behalf of the Parish Council, he would contact Ian Davies, a Director at Cherwell District Council, to try and progress the matter.

 

Resolved that Councillor Kieron Mallon to contact Ian Davies at Cherwell District Council about the process for releasing Section 106 funds for these projects and also ask for a progress report with regard to the Deed of Variation for the play area projects.  Action KM

 

  1. iv) TOE2 Funding – Prior to the meeting, The Slade submission to TOE2 had been circulated to the Parish Council. This would release the remaining funds and the money should be with the Parish Council shortly.  The Parish Council thanked Marie Jones and her volunteers for all their work at The Slade.

 

Resolved that the report be noted.

 

  1. Butterfly Meadow Children’s Centre – The Chairman reported that the County Council had agreed the funding for three years at the Centre. However, a judicial review was now taking place so a further meeting with Matthew Ingall and Cheryl Huntbach had been postponed until this had been resolved.

 

Councillor Kieron Mallon advised the Parish Council on why the Judicial Review was being progressed by a pressure group. The Parish Council was thanked for its contribution to the Centre and representatives of the Centre would like to attend the Parish Council meeting in January 2017 to discuss the matter further.

 

Resolved that the report be noted.

 

110/16  VILLAGE MATTERS

 

  1. Bloxham Festival 2017 – Prior to the meeting, Councillor Mary Groves had circulated a report to the Parish Council on the progress with Bloxham Festival.

 

         Resolved that the report be noted.

 

111/16 CORRESPONDENCE – A copy of Countryside Voice was circulated to the Parish Council.

 

An email had been received from a resident about parking in Humber Street and this was being followed up by the village PCSO, Jayne Langford.

 

A further meeting would be arranged with Aplins for some time in the New Year to discuss the registration of Parish Council land.

 

A note would be included in the Broadsheet about the availability of Crisis Bags and also green bottles, for storing details of medication.

 

112/16 MEETING DATES

 

            Resolved that it be noted that, future meeting dates for Bloxham Parish Council are as stated below.

 

They would all commence at 7.30pm (unless stated otherwise) in St Mary’s Parish Rooms, Bloxham, and reference should be made to the agenda prior to the meeting:

 

  • 9 January 2017
  • 6 February 2017
  • 6 March 2017
  • 3 April 2017
  • 27 April 2017 (Annual Parish Meeting at Jubilee Hall)
  • 8 May 2017

 

113/16 ITEMS FOR THE NEXT AGENDA

 

  • Butterfly Meadow Children’s Centre

 

(The meeting ended at 9.15pm)