Bloxham Parish Council Meeting - Monday 3 April 2017

at 7.30pm at St Mary's Parish Rooms, Bloxham

If you would like to download the pdf of the minutes, please click below.

Bloxham Parish Council Minutes 9 January 2017






PRESENT:   Chairman, Councillor Jenny Yates; Councillors Mary Groves, Mike Hawtin, Gloria Lester-Stevens, Stephen Phipps, Nick Rayner and Sue Slater.


ALSO IN ATTENDANCE:  Theresa Goss (Clerk & Responsible Financial Officer), County Councillor Kieron Mallon, District Councillors Christine Heath and Andrew McHugh, Matthew Ingall (Head Teacher at Bloxham Primary School) and Cheryl Huntbach (Manager at Butterfly Meadow Children’s Centre).


APOLOGIES:   Councillor Tom Smith submitted his apologies because there had been a family bereavement and these were accepted.  Councillor Steve Craggs submitted his apologies because he was on holiday and these were accepted. Councillor Gillian Roberts submitted her apologies because she had work commitments and these were accepted.  Councillor Andrew Taplin submitted his apologies because he had work commitments and these were accepted. District Councillor Mike Bishop also submitted his apologies.


The Chairman welcomed everyone to the meeting and reminded the Councillors and the public that recording of the meeting was permitted.  However, she asked that should anyone wish to record the proceedings, could they please advise the Parish Council so that this could be facilitated.


The Parish Council felt that it would be appropriate to send a wreath to the funeral of Mrs K Smith who had recently passed away.


114/16 DECLARATIONS OF INTEREST – Councillors Mike Hawtin declared an interest in minute number 115/16 because his partner worked at Butterfly Meadow Children’s Centre.


Resolved that the interest be noted.


115/16 BUTTERFLY MEADOW CHILDREN’S CENTRE – The Chairman welcomed Cheryl Huntbach and Matthew Ingall to the meeting.


Matthew Ingall thanked the Parish Council and Kieron Mallon for their continued support of the Centre.  Matthew also thanked Cheryl Huntbach for all her work during a difficult few months and it would now be closing on 28 February 2017.  It would then be opening again, on a much smaller scale, on 1 April 2017.


The current annual budget was £140,000 and the money which was now be available, was £15,000 per year.  Along with Bloxham Parish Council, Milcombe and Adderbury Parish Councils had also agreed to make financial contributions to the running costs and there would still be some services for young children from 1 April 2017, but as a Children’s Centre, it would not be continuing.  With only a budget of £15,000 per year, the services which were being provided from 1 April 2017, would not be services of the same nature.


Cheryl would be circulating a newsletter which would detail some of the continued provision.  The transition fund from the County Council had been agreed, but some of those funds, might be needed for resources, but this was still unclear at the moment.  There were also some staff redundancies being made.


Cheryl Huntbach advised that her new role would be a Community Co-ordinator for the north of the County, so she would be helping set up new sessions and working more within the community.  She emphasised that there would be no service in March 2017, as there was no funding available.


There would be eight new Family Centres around the County and some resources might be taken from existing children’s centres.  Councillor Gloria Lester-Stevens suggested that the Parish Council should write to the County Council and support the request from Butterfly Meadow that their equipment stays at the Centre.


Resolved that:


  • the report be noted; and
  • a letter be sent to the County Council to support the request that the fixtures, fittings and equipment be left at the Centre for the new services; Action TG


The Chairman thanked Matthew and Cheryl for attending the meeting and they left at this point.


116/16 MINUTES – The minutes of the meetings held on 5 December 2016 were taken as read and duly adopted and signed by the Chairman.


            Resolved that the minutes of the meeting held on 5 December 2016 be approved.


Proposed by Councillor Sue Slater

Seconded by Councillor Mike Hawtin


117/16 MATTERS ARISING – There were no matters arising.


118/16 RESIDENTS’ ISSUES – John Wyatt addressed the Parish Council with regard to the Christmas tree which he had donated and suggested that perhaps this year, liaison between himself and the Parish Council could start earlier.  Councillor Nick Rayner also suggested that a Christmas tree could be obtained from Cherwell District Council at a cost.


Concern was expressed regarding the hedge overhanging the pavement on the A361 adjacent to

Humber House. The resident had reported repeated throwing of rubbish over the wall and felt that if the

hedge was lowered. this would increase the problem.  The Chairman advised that along with the Vice-Chairman, she would visit the resident to discuss the matter in person.


The Chairman reminded members that some time ago, the Parish Council had agreed to address the issue of trees overhanging the footpaths in the village and where this was dangerous, the Parish Council would undertake the works itself and an invoice would then be sent to the home owner.


Mr Wyatt also reported that he would be happy to assist the Parish Council, if it wished to send flowers for the funeral of Mrs Smith, who had passed away on 2 January 2017.


Councillor Mary Groves reported that the footpath next to Dovecote House on the A361 was so narrow, it was dangerous for pedestrians and she had reported this to the County Council on a number of occasions.


            Resolved that:


  • the report be noted;
  • the Clerk to liaise with Mr Wyatt about a flower arrangement for the funeral of Mrs K Smith; Action TG
  • the Chairman and Vice-Chairman to discuss with resident, the issues with the trees and hedges at Humber House which are overhanging the footpath; and Action JY/SS
  • the issue of the footpath, next to Dovecote House, which runs along the A361, be added to the outstanding issues list for the Planning Committee. Action TG/SS
  • the Parish Council expressed concern regarding the hazard of HGV vehicles travelling on the A361 through the narrow pinch point where their wing mirrors overlap the pavement. This raised safety concerns for pedestrians walking on the reduced width footpath next to Dovecote House. This matter to be raised with the County Council. Action TG/KM


119/16 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS – Prior to the meeting, County Councillor Kieron Mallon had circulated a report to the Parish Council.


District Councillor Chris Heath reported that she had chased up the Legal Department at Cherwell District Council with regard to the Deed of Variation for the Section 106 funds for the play equipment project, but there had not been any progress.


District Councillor Andrew McHugh reported that he had been working towards obtaining a unified consultation with regard to the reduction of services at the Horton Hospital.  The current proposal was that one half of the consultation would start in January and another half would start in May.  However he felt that it should be one consultation exercise, starting at the same time.  He was not yet aware of what the consultation questions would be.


It was also highlighted that Victoria Prentis MP had circulated a request that everyone who had made a journey to the John Radcliffe Hospital, recorded how long it had taken them and then submitted this information to her by email.


Resolved that the reports be noted.




  1. Planning Items (not covered within the minutes of the Planning Committee meeting held on 13 December 2016) – Councillor Sue Slater reported there was nothing further to add to the minutes.


Resolved that the report be noted.


  1. Flooding/Water & Drainage Issues – Courtington Lane: The Chairman reported that the information from Bloxham School was that Gordon Kelman had been on site and he was happy with the work to widen the ditch by the side of rugby pitches and it was now working well.


There had been a review of the CCTV survey and it had shown that the drain was partially collapsed at both ends, so they could not do a complete survey.  Quotes were being obtained to fix the problem and after this work had been completed, Gordon Kelman felt that the School had done all it could to address the issues.


There was a meeting between the Parish Council and Bloxham School on 17 January 2017.


The Parish Council was still waiting for a Thames Water report about the contamination coming from the Bovis site on Barford Road.


Councillor Gloria Lester-Stevens reported that the culvert had been installed along Tadmarton Road, but no grills were there, as yet.  Also, the two drains opposite the Primary School were full with mud and debris, which had possibly come from the Miller Homes site.


Resolved that:


  • the report be noted; and
  • an email be sent to Geoff Winter at Miller Homes asking him to arrange for the two drains opposite the entrance and exit to the Primary School on Tadmarton Road, be unblocked, and Chris Heath and Tom Plant be copied into the email. Action TG




  1. Committee Minutes and Recommendations.


  • Environment Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council.


The Chairman asked for clarification with regard to the trigger point at which the footpaths were gritted and what areas of the village were gritted.  Councillor Nick Rayner advised that his understanding was that the trigger point was when a MET report was received saying there would be snow and then gritting would take place outside of the shops.


Resolved that:


  • the Environment Committee to review the areas in the village to be gritted and what the trigger point is; and Action TG
  • two wheelbarrows be purchased and Bloxham School be asked whether they can be stored at their depot on Courtington Lane, alongside the Parish Council’s manual grit spreaders. Action JY


  • Resources Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council. The next meeting was scheduled for Thursday 19 January 2017.


Resolved that the report be noted.


  • Planning & Strategy Committee – Chairman of the Planning and Strategy Committee, Councillor Sue Slater, reported to the Parish Council, the minutes of the Planning and Strategy Committee held on 13 December 2016.  The next meetings were being held on Tuesday 10 January 2017 and Tuesday 14 February 2017.


Resolved that the minutes be noted.


  • Staffing Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council. The next meeting was scheduled for Wednesday 1 February 2017.


            Resolved that the report be noted.


  1. Local Government Re-Organisation – Prior to the meeting, information on the re-organisation had been circulated to the Parish Council. There would be a consultation exercise in January 2017 and further information would be circulated in due course.


Resolved that the report be noted.


122/16 FINANCE


  • Accounts for Payment – The Clerk submitted to the Parish Council, the accounts for payment.


Resolved that the following accounts be approved for payment:


Payments Amount Cheque No.
Theresa Goss – Salary for January 2017 £831.04 1114
Theresa Goss – Expenses for January 2017 £55.75 1114
HMRC Payment for January 2017 £369.52 1115
OCC Pension Fund – Clerks Pension January 2017 £256.68 1116
Kompan –Play equipment repairs at Jubilee Park £792.54 1117
N Rayner – Batteries for Christmas lights £18.20 1118


Resolved that the following accounts which had been paid since the last meeting, be approved:

Payment Amount Cheque no.

Treetops Ltd – Tree works in the village

£120.00 1112

T Goss – Web site domain name renewal

£33.55 1113


Proposed by Councillor Jenny Yates

Seconded by Councillor Sue Slater


  1. ii) Bank Reconciliation – Prior to the meeting, the bank reconciliation as at 9 January 2017, had been circulated to the Parish Council.


Resolved that the bank reconciliation, as at 9 January 2017, be noted.


  • Section 106 Funds


  1. The Parish Council received an update on the progress with the Deed of Variation to release funds for the play equipment projects. Preet Barard, Solicitor at Cherwell District Council, was chasing up Bovis and Bromford Housing Association.  Ian Davies had also been asked by the Clerk to chase up this matter, as there had been no progress for some time.


Resolved that the report be noted.


  1. The Parish Council received a report on the meeting at Cherwell District Council with Ian Davies, held on 22 December 2016, which had been attended by the Clerk, Chairman and Vice-Chairman. It had been a very productive meeting and a number of decisions had been made and funds would be released by the District Council for projects at Ellen Hinde Hall, the Ex-Serviceman’s Hall, Jubilee Hall and the Recreation Ground.  Meetings would now be held with the project leaders on Thursday 19 January 2017.


Resolved that the report be noted.




  1. Annual Parish Meeting (APM) 2017 – The Chairman reported that the APM was being held on Thursday 27 April 2017. It was suggested that the agenda for the meeting could include the budget/precept 2017/2018, proposals for powers to be devolved to Parish Council, the work of the three Committees and The Slade.


Resolved that Councillors Andy Taplin and Nick Rayner, the Chairman and the Vice-Chairman and the Clerk hold a meeting to discuss the format of the Annual Parish Meeting.  Action NR


124/16 CORRESPONDENCE – There were no further items of correspondence.


The Chairman highlighted that the rota for the drop-in and chat sessions had been circulated to the Parish Council.




            Resolved that it be noted that, future meeting dates for Bloxham Parish Council are as stated below.


They would all commence at 7.30pm (unless stated otherwise) in St Mary’s Parish Rooms, Bloxham, and reference should be made to the agenda prior to the meeting:


  • 6 February 2017
  • 6 March 2017
  • 3 April 2017
  • 27 April 2017 (Annual Parish Meeting at Jubilee Hall)
  • 8 May 2017



(The meeting ended at 8.55pm)