Bloxham Parish Council Meeting - Monday 3 April 2017

at 7.30pm at St Mary's Parish Rooms, Bloxham

If you would like to download the pdf of the minutes, please click below.

Bloxham Parish Council Minutes (draft) 6 February 2017

DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD AT

ST MARY’S PARISH ROOMS BLOXHAM ON MONDAY 6 FEBRUARY 2017 AT 7.30PM

 

PRESENT:   Chairman, Councillor Jenny Yates; Councillors Steve Craggs, Mary Groves, Gloria Lester-Stevens, Stephen Phipps, Nick Rayner, Sue Slater and Andrew Taplin.

 

ALSO IN ATTENDANCE:  Theresa Goss (Clerk & Responsible Financial Officer), County Councillor Kieron Mallon, District Councillors Christine Heath and Andrew McHugh and two members of the public.

 

APOLOGIES:   Parish Councillor Gillian Roberts submitted her apologies because she was at work and these were accepted.  Parish Councillor Mike Hawtin submitted his apologies because he was held up in traffic and these were accepted.  Parish Councillor Tom Smith submitted his apologies because he had a prior engagement and these were accepted.

 

District Councillor Mike Bishop also submitted his apologies.

 

The Chairman welcomed everyone to the meeting and reminded the Councillors and the public that recording of the meeting was permitted.  However, she asked that should anyone wish to record the proceedings, could they please advise the Parish Council so that this could be facilitated.

 

126/16 DECLARATIONS OF INTEREST – There were no declarations of interest.

 

Resolved that the interest be noted.

 

127/16 CHAIRMAN’S ANNOUNCEMENTS – The Chairman reported that there were currently two consultations available for the Parish Council and residents to comment on.  They were:

  • Launch of the Oxfordshire’s Health and Care Services – The Big Consultation – Phase 1. The closing date was 8 April 2017 and there was a consultation event on 2 March 2017 at St Mary’s Church Banbury.  The County Council’s Health Overview and Scrutiny Committee had unanimously referred the decision about the removal of the consultant-led maternity service at the Horton Hospital to the Secretary of State.  District Councillor Andrew McHugh also gave a brief update on this matter.

 

  • Proposals for Government – A Fresh Start for Oxfordshire– The closing date was on 28 February 2017 and a decision was due at Oxfordshire County Council on 14 March 2017.  There were currently conflicting opinions on this matter between the County Council and Cherwell District Council, however, the Vale of White Horse and South Oxfordshire District Councils agreed with County Council’s proposal for a Unitary Authority in Oxfordshire.  District Councillor Chris Heath encouraged the Parish Council to respond to the consultation and there was a consultation meeting on Wednesday 15 February 2017 to which the Chairman would be attending.  It was noted that if there was a change to a Unitary Authority it might impact on the validity of the Bloxham Neighbourhood Development Plan.

 

Resolved that the report be noted.

 

128/16 ST MARY’S CHURCH, BLOXHAM – The Parish Council received a presentation from Jon Carlton and John Clegg both from the Parochial Church Council (PCC) and Reverend Dale Gingrich with regard to the St Mary’s Church Reordering Project.

 

            John Clegg presented to the Parish Council, information on the background to the project, the original Reordering proposal and the funding and costs.  Jon Carlton presented information on the broader scope of the project, the next steps including setting up a project group and fundraising for the project.  He advised that grant funding was also available for the works, which it was hoped could encompass Bloxham Museum and St Mary’s Parish Rooms, as well as the Church.  There had been a quinquennial report on the fabric of the Church in 2014 and a lot of work had been carried out by the Friends of St Mary’s Church over a number of years.

 

The Chairman thanked Jon Clegg, Jon Carlton and Reverend Dale Gingrich for their attendance and informative presentation and they left the meeting at this point.

 

Resolved that the report be noted.

 

129/16 MINUTES – The minutes of the meetings held on 9 January 2017 were taken as read and duly adopted and signed by the Chairman.

 

            Resolved that the minutes of the meeting held on 9 January 2017 be approved.

 

Proposed by Councillor Nick Rayner

Seconded by Councillor Sue Slater

 

130/16 MATTERS ARISING

 

Minute Number 120/16 – Councillor Gloria Lester-Stevens reported that the culvert on Tadmarton Road was struggling to cope with the amount of water coming from Hobb Hill, which was much more than the developer had believed it was going to be.

 

It appeared that the school had not cleared out its ditch and County Councillor Kieron Mallon was asked to contact the school about this matter.  The ditch was adjacent to the school and as riparian owners, it was their responsibility to ensure it was clear of debris.  The Clerk would contact the school and Gordon Kelman at the County Council to request that the ditch was cleared.  It was located in front of the car park, by the Pre School unit.  Action TG

 

Councillor Gloria Lester-Stevens also reported that the drain opposite the entry to school on Tadmarton Road had still not been cleared, but it had been reported to the County Council’s ‘Fix my Street’ a number of times.  County Councillor Kieron Mallon suggested that Bev Hindle at the County Council be contacted and advised of the issue.  The Clerk was also asked to advise Geoff Winter at Miller Homes, so he was aware of the matter.  Action TG

                           

131/16 RESIDENTS’ ISSUES – Councillor Mary Groves reported that an email had been received from a resident about the disabled parking bay outside the shops.  The resident had found it difficult to park her car safely and would like a lay-by outside of the shops.

 

County Councillor Kieron Mallon advised that some of the land outside of the shops was owned by the County Council and the rest was owned by the owners of the shops.  The Parish Council discussed this matter and acknowledged that it had been an on-going issue for a number of years.  Councillor Mallon also reported that he had discussed the matter with the Co-op and the shop owners, but agreement from all the land owners for a lay-by was not forthcoming.  It was agreed that this matter would be referred to the Planning Committee, however, it appeared that unless the shop owners agreed to sell their land, there was very little that the Parish Council could do to move this forward.

 

            The Chairman reported that there had been a fourth serious accident in the last 12 months on the A361 by the Recreation Ground and this needed to be addressed by the County Council.

 

Resolved that:

 

  • the report be noted;
  • the issue of the disabled parking bay be included in the Planning Committee’s Outstanding issues list; and Action TG/SS
  • the accidents on the A361 by the Recreation Ground be reported to the County Council and Thames Valley Police. Action JY/KMALLON

 

132/16 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS – District Councillor Andrew McHugh advised that information on the Horton Hospital and the removal of the consultant-led maternity services had been covered earlier in the meeting.  Councillor Kieron Mallon reported that Cherwell District Council would be willing to support this campaign.

 

District Councillor Chris Heath had nothing further to report.

 

County Councillor Kieron Mallon reported that the works to the bridge in Old Bridge Road would be completed in the next financial year and there would be a meeting about a proposed library at the former Butterfly Meadow Children’s Centre on Monday 13 February 2017 at 1pm.

 

Councillor Mallon also advised that there were on-going discussions between the District and County Councils about future governance arrangements in the County.

 

Councillor Mallon would also be the representative for the Conservative Party at the County Council elections in May and he would again be standing to represent Bloxham.

 

Resolved that the reports be noted.

 

133/16 PLANNING

 

  1. Planning Items (not covered within the minutes of the Planning Committee meeting held on 10 January 2017) – Councillor Sue Slater reported there was nothing further to add to the minutes.

 

Resolved that the report be noted.

 

  1. Flooding/Water & Drainage Issues – Courtington Lane: The Chairman reported that the update on drainage had been covered within the report of the Bloxham School

 

Resolved that the report and update be noted.

 

  • 16/02592/F, Former Tennis Courts, Little Bridge Road, Bloxham – The Parish Council considered the application for four new dwellings and associated access, parking and garages for each dwelling.

 

Resolved that the Parish Council objects to application 16/02592/F. Action SS/TG

 

134/16 PARISH COUNCIL MATTERS

 

  1. Committee Minutes and Recommendations.

 

  • Environment Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council. The next meeting was scheduled for Wednesday 8 February 2017.  The agendas and minutes for the Committee were available on the Parish Council web site.

 

Resolved that the report be noted.

 

  • Resources Committee – Chairman of the Resources Committee, Councillor Andrew Taplin, reported to the Parish Council, the minutes of the Committee held on 19 January 2017. The agendas and minutes for the Committee were available on the Parish Council web site.

 

Resolved that the report be noted and the recommendations be approved.

 

Proposed by Councillor Nick Rayner

Seconded by Councillor Mary Groves

 

  • Planning & Strategy Committee – Chairman of the Planning and Strategy Committee, Councillor Sue Slater, reported to the Parish Council, the minutes of the Planning and Strategy Committee held on 10 January 2017.  The next meeting was being held on Monday 13 February 2017.  The agendas and minutes for the Committee were available on the Parish Council web site.

 

Resolved that the minutes be noted.

 

  • Staffing Committee – Chairman of the Staffing Committee, Councillor Sue Slater, reported to the Parish Council, the minutes of the Committee held on 1 February 2017. The agendas and minutes for the Committee were available on the Parish Council web site.

 

Resolved that the report be noted and the recommendations be approved.

 

Proposer Councillor Andy Taplin

Seconder Councillor Nick Rayner

 

  1. Reports for the Parish Council – The following reports had been circulated to the Parish Council prior to the meeting.

 

  • Drop-In and Chat – Session held on 14 January 2017
  • Bloxham School – Meeting held with the Bursar, Charlie Little, on 17 January 2017
  • Section 106 Project Groups – Meetings held with representatives from Ellen Hinde Hall, Ex-Serviceman’s Hall, Jubilee Park Management Committee and Bloxham Recreation Ground Trustees on 19 January 2017
  • Registration of Parish Council Land – Meeting held with Aplins Solicitors on 26 January 2017.
  • Jubilee Park Management Committee Update
  • Outstanding Issues
  • Parish Council Actions

 

Resolved that the report be noted.

 

135/16 FINANCE

 

  • Accounts for Payment – The Clerk submitted to the Parish Council, the accounts for payment.

 

Resolved that the following accounts be approved for payment:

 

Payments Amount Cheque No.
     
Theresa Goss – Salary for February 2017 £831.24 1119
Theresa Goss – Expenses for February 2017 £56.10 1119
HMRC Payment for February 2017 £369.12 1120
OCC Pension Fund – Clerks Pension February 2017 £256.68 1121
Theresa Goss – Key Cutting £12.80 1122
Bloxham Mill Ltd – Room Hire £63.00 1123
Jenny Yates – Planning Magazine Subscription £180.00 1124
Jenny Yates – Wheelbarrow for grit spreading £29.99 1125
Treetops.com – Tree work in village £250.00 1125
Ellen Hinde Hall – Architects Fees (Section 106 funds) £2022.00 1126

 

Proposed by Councillor Mary Groves

Seconded by Councillor Nick Rayner

 

  1. ii) Bank Reconciliation – Prior to the meeting, the bank reconciliation as at 6 February 2017, had been circulated to the Parish Council.

 

Resolved that the bank reconciliation, as at 6 February 2017, be noted.

 

136/16  VILLAGE MATTERS

 

  1. Horton Hospital, Bloxham Village Meeting – The Chairman asked whether the Parish Council should consider hosting a village meeting with regard to the reduction of services at the Horton Hospital, advising residents of the potential impact if they went ahead.

 

Resolved that a village meeting be held in conjunction with Milcombe Parish Council, in liaison with the ‘Keep the Horton General’ campaign team.  Action TG

  1. Barford Road Footpath – The Chairman reported that the Clerk had not yet received the updated Feasibility Study on the proposed footpath. Once the study had been received, it would be submitted to the Planning Committee and added to their outstanding issues list.

 

Resolved that the report be noted.

  • Land in Queen Street – The Chairman reported that at a meeting with Aplins, it had been discussed that the Parish Council could make an application for adverse possession for the land it had fenced off in Queen Street in 2001.

 

Resolved that the application for adverse possession for the land in Queen Street, be approved.  Action TG

 

Proposer Councillor Steve Craggs

Seconder Councillor Nick Rayner

  1. Old Bridge Road – The Chairman reported that the notes of the meeting which had been held on Monday 30 January 2017 to discuss the progress with the works at Old Bridge Road, had been circulated prior to the meeting.

 

The Parish Council was now seeking clarification as to whether the highways works would be completed at the same time as the works to the bridge.  A planning application would also be submitted as part of the process.

 

Resolved that the report be noted.

 

  1. Bloxham Fun Day/Festival – Councillor Mary Groves reported that she was now the Co-ordinator for the event, which was being held on 10 June 2017 and asked if the Parish Council would like to have its own stall.

 

Resolved that the report be noted and the Parish Council to have a stall at the event.  Action MG/JY

 

137/16 CORRESPONDENCE – There were no further items of correspondence.

 

138/16 MEETING DATES

 

            Resolved that it be noted that, future meeting dates for Bloxham Parish Council are as stated below.

 

They would all commence at 7.30pm (unless stated otherwise) in St Mary’s Parish Rooms, Bloxham, and reference should be made to the agenda prior to the meeting:

 

  • 6 March 2017
  • 3 April 2017
  • 27 April 2017 (Annual Parish Meeting at Jubilee Hall)
  • 8 May 2017
  • 5 June 2017
  • 3 July 2017
  • 7 August 2017
  • 4 September 2017

 

139/16 ST MARY’S CHURCH REORDERING PROJECT – The Parish Council discussed the project and the Chairman asked whether any Councillors wished to be on the Re-Ordering Project Steering Group.

 

Resolved that:

 

  • the Parish Council supports the re-ordering project; and
  • Councillor Steve Craggs be appointed as the Parish Council’s representative on the Steering Group. Action TG

 

 

 

(The meeting ended at 9.30pm)