Bloxham Parish Council Meeting - Monday 8 May 2017

at 7.30pm at St Mary's Parish Rooms, Bloxham

If you would like to download the Word version of the draft minutes, please click below.

Bloxham Parish Council Minutes (draft) 6 March 2017

DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD AT

ST MARY’S PARISH ROOMS BLOXHAM ON MONDAY 6 MARCH 2017 AT 7.30PM

 

PRESENT:   Chairman, Councillor Jenny Yates; Councillors Steve Craggs, Mary Groves, Mike Hawtin, Gloria Lester-Stevens, Gillian Roberts, Sue Slater and Andrew Taplin.

 

ALSO IN ATTENDANCE:  Theresa Goss (Clerk & Responsible Financial Officer), District Councillors Christine Heath, Mike Bishop and County Councillor Kieron Mallon and four members of the public.

 

APOLOGIES:   Parish Councillor Tom Smith submitted his apologies because of family issues and these were accepted.  Parish Councillor Nick Rayner submitted his apologies because he was at work and these were accepted.  Parish Councillor Stephen Phipps submitted his apologies because he had another engagement and these were accepted.

 

District Councillor Andrew McHugh also submitted his apologies.

 

The Chairman welcomed everyone to the meeting and reminded the Councillors and the public that recording of the meeting was permitted.  However, she asked that should anyone wish to record the proceedings, could they please advise the Parish Council so that this could be facilitated.

 

140/16 DECLARATIONS OF INTEREST – There were no declarations of interest.

 

Resolved that the interest be noted.

 

141/16 CHAIRMAN’S ANNOUNCEMENTS – The Chairman reported that there were currently three consultations available for the Parish Council and residents to comment on.  They were:

  • The Residential Design Guide which had been produced by Cherwell District Council.

 

  • The ‘One Oxfordshire’ discussion document had been circulated by Oxfordshire County Council and the Parish Council’s response had been submitted. However the County Council had now introduced the ‘Better Oxfordshire’ discussion document for comment.

 

Councillor Kieron Mallon reported that he had attended a briefing session that day at the County Council on ‘Better Oxfordshire’, but he did not support the proposals.  The proposals would now be considered by the Cabinet on Tuesday 14 March 2017 and would then be submitted to the Secretary of State for a decision.  A decision would hopefully be made by the Secretary of State by June 2017.

 

  • There was a consultation paper available for comment with regard to changes to business rates, in which local district councils would be able to retain 100% of the funds raised. Councillor Andrew Taplin agreed to draft a response on behalf of the Parish Council.

 

Resolved that:

 

  • the report be noted;
  • a response be made to the consultation on the proposed changes to business rates; and Action AT
  • the Planning Committee to respond to the Residential Design Guide. Action SS

 

142/16 MINUTES – The minutes of the meetings held on 6 February 2017 were taken as read and duly adopted and signed by the Chairman.

 

            Resolved that the minutes of the meeting held on 6 February 2017 be approved.

 

Proposed by Councillor Steve Craggs

Seconded by Councillor Andrew Taplin

 

143/16 MATTERS ARISING – The Chairman reminded Parish Councillors to respond to the Big Consultation Phase 1, relating to the proposals to downgrade some services at the Horton Hospital.   There was also the joint public meeting, which had been arranged with Milcombe Parish Council, on Thursday 23 March 2017 at 7.30pm at Jubilee Hall to discuss the downgrading of services at the Horton Hospital.   All Councillors and residents were encouraged to attend.

 

Minute Number 130/16 – Councillor Gloria Lester-Stevens reported that there had been a lot of packaging waste appeared to have been dumped in the ditch next to the Miller Homes development on Tadmarton Road.  This had blocked the grills.  Councillor Lester-Stevens had taken some photographs and would forward these to the Chairman.

 

Also, the drain opposite the school entrance had been cleared slightly, but still needed to be flushed out properly.

 

The Chairman advised that she had already emailed Geoff Winter at Miller Homes about the packaging waste in the ditch and was waiting for a reply.

 

144/16 RESIDENTS’ ISSUES – Mr David Gibbard addressed the Parish Council and asked if a new sign could be erected at the top of Water Lane which showed that it was a bridleway.  The Clerk would email Sarah Aldous at the County Council with this request.  Action TG

 

Mr Gibbard also advised that outside Bloxham School’s Great Hall on Water Lane, there was an iron gate which opened out over the public footpath.  He felt that this could be dangerous for pedestrians, especially in the evenings.  The Parish Council would look into this matter and raise it with Bloxham School, if it was felt appropriate.  Action SS

 

Mr John Wyatt addressed the Parish Council with regard to his recent planning application which had been withdrawn, following advice from Cherwell District Council.

 

Mr John Groves addressed the Parish Council with regard to the proposed footpath on Barford Road and asked that if it covered the stretch of verge outside two properties, Benfields and Keremma.  It would also need to be mobility friendly.

 

The Chairman reported that now the Red Lion had re-opened with new owners, it had been removed from the Assets of Community Value at Cherwell District Council.

 

The Chairman thanked the residents for addressing the Parish Council.

 

145/16 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS – There were no further reports from the District and County Councillors.

 

Resolved that the reports be noted.

 

146/16 PLANNING

 

  1. Planning Items (not covered within the minutes of the Planning Committee meeting held on 13 February 2017) – Councillor Sue Slater reported there was nothing further to add to the minutes.

 

Resolved that the report be noted.

 

  1. Flooding/Water & Drainage Issues – Courtington Lane: The Chairman reported that Bloxham School would be completing the works to the drainage.  There would be a new drain through the bursary car park and work would be completed during the Easter holidays.

 

With regard to the packaging waste from the Miller Homes site on Tadmarton Road being left in the ditch, the Chairman advised that this had already been brought to the attention of Geoff Winter at Miller Homes.

 

Resolved that the report be noted.

 

  • National Flood Resilience Review – The Chairman reported that the Government was undertaking a national flood review and an event was being held on 27 April 2017.

 

The Chairman asked that as the Parish Council did not have a Flood Management Plan, whether it was useful to send a representative to this event.  This event was also being held on the same day as the Bloxham Annual Parish Meeting.

 

Resolved that;

 

  • the report be noted; and
  • as the Parish Council did not have a Flood Management Plan, no representative would attend the event on 27 April 2017.

 

147/16 PARISH COUNCIL MATTERS

 

  1. Committee Minutes and Recommendations.

 

  • Environment Committee – Vice-Chairman of the Environment Committee, Councillor Steve Craggs, reported to the Parish Council, the minutes of the Committee held on 8 February 2017. The agendas and minutes for the Committee were available on the Parish Council web site.

 

Resolved that:

 

  • the report be noted and the recommendations be approved; and
  • Marie Jones, Warden at The Slade, be invited to the Annual Parish Meeting. Action TG

 

Proposed by Councillor Steve Craggs

Seconded by Councillor Jenny Yates

 

  • Resources Committee – There had not been a meeting of the Resources Committee since the last meeting of the Parish Council.

 

Resolved that the report be noted.

 

  • Planning & Strategy Committee – Chairman of the Planning and Strategy Committee, Councillor Sue Slater, reported to the Parish Council, the minutes of the Planning and Strategy Committee held on 13 February 2017.  The next meeting was being held on Tuesday 14 March 2017.  The agendas and minutes for the Committee were available on the Parish Council web site.

 

Resolved that the minutes be noted.

 

  • Staffing Committee – There had not been a meeting of the Staffing Committee since the last meeting of the Parish Council.

 

Resolved that the report be noted.

 

  1. Reports for the Parish Council – The following reports had been circulated to the Parish Council prior to the meeting.

 

  • Drop-In and Chat – Session held on 11 February 2017
  • Library – Meeting held with the County Council with regard to a proposed library in Bloxham. There was a further meeting on Tuesday 7 March 2017.
  • Outstanding Issues – Bev Hindle at the County Council would be contacted again about the meeting with regard to highway issues in the village.
  • Parish Council Actions

 

Resolved that the reports be noted.

 

148/16 FINANCE

 

  • Accounts for Payment – The Clerk submitted to the Parish Council, the accounts for payment.

 

Resolved that the following accounts be approved for payment:

 

Payments Amount Cheque No.
     
Theresa Goss – Salary for March 2017 £831.04 1128
Theresa Goss – Expenses for March 2017 £19.55 1128
Theresa Goss – High Vis Jackets £17.98 1128
HMRC Payment for March 2017 £369.52 1129
OCC Pension Fund – Clerks Pension March 2017 £256.68 1130
Oxfordshire Association of Local Councils – Annual Subscription £649.08 1131
Clement Wyatt (Gardens) Ltd – Wreath for Mrs Smith £43.14 1132
Bloxham Mill Ltd – Room Hire £36.00 1133
Mr J Groves – Domain name renewal for BNDP web site £26.48 1134
Oxfordshire Playing Fields Association – Annual

Subscription

£50.00 1136

 

Resolved that the following payment made since the last meeting be approved:

 

Aplins – Legal Fees for Land registration £140.00 1127

 

Proposed by Councillor Sue Slater

Seconded by Councillor Jenny Yates

 

  1. ii) Bank Reconciliation – Prior to the meeting, the bank reconciliation as at 6 March 2017, had been circulated to the Parish Council.

 

Resolved that the bank reconciliation, as at 6 March 2017, be noted.

 

Proposed by Councillor Sue Slater

Seconded by Councillor Jenny Yates

 

  • Section 106 Funds – The Chairman gave a report on the progress with the projects at Ellen Hinde Hall, the Ex-Serviceman’s Hall, Jubilee Park and the Recreation Ground.

 

The deed of variation had been completed for the play area projects and the funds would be released once the quotes from Wicksteed had been confirmed.

 

Resolved that:

 

  • the report be noted; and
  • the project leaders from the Ellen Hinde Hall, the Ex-Serviceman’s Hall, Jubilee Park and the Recreation Ground be invited to the Annual Parish Meeting on 27 April 2017 to display information about their projects. Action TG

 

149/16  VILLAGE MATTERS

 

  1. Horton Hospital, Bloxham and Milcombe Village Meeting – The Chairman reported on the joint meeting with Milcombe Parish Council was being held on Thursday 23 March 2017 at 7.30pm at Jubilee Hall, Bloxham to discuss the downgrading of services at the Horton Hospital.

 

County Councillor Kieron Mallon reported on the meeting which had been held on 2 March 2017 in Banbury.

 

                     Resolved that the report be noted.

 

  1. Annual Parish Meeting 2017 – The Chairman reported that the Bloxham Annual Parish Meeting was being held on Thursday 27 April 2017 at 7.30pm at Jubilee Hall.

 

The Chairman advised that the County and District Councillors would be asked to submit their reports in writing, prior to the meeting.

 

Resolved that the report be noted.

  • Land in Gascoigne Way – The Chairman reported that there was land in Gascoigne Way which could be transferred to the Parish Council’s ownership from the developers, Kibswell, because the Parish Council had been maintaining it for a number of years.

 

Resolved that:

 

  • the report be noted; and
  • the proposed transfer of the land in Gascoigne Way from Kibswell to the Parish Council, be progressed by Aplins, on behalf of the Parish Council. Action TG
  1. Old Bridge Road – County Councillor Kieron Mallon gave an update on the progress with the works to the bridge and highways at Old Bridge Road. Councillor Mallon asked whether the Parish Council wished the double yellow lines in Old Bridge Road to remain, as they had initially been laid as a temporary measure when the road was closed.

 

Resolved that;

 

  • the report be noted; and
  • the temporary double yellow lines be removed as part of the highway works. Action TG
  1. Barford Road Footpath – The Chairman reported that the amended feasibility study had been received and the Planning Committee had suggested that it stopped at Bloxham Mill.

 

However, it was now felt that it should run from the Gascoigne Way alleyway along to Maule Close.  The County Council would also be asked, for safety reasons, whether the footpath could be moved away from the road, so that the grass verge was next to the road and the footpath was further in.  The issue of lighting also needed to be addressed.

 

Resolved that:

 

  • the report be noted; and
  • the proposed footpath be pursued with the County Council. Action TG

150/16 CORRESPONDENCE – There were no further items of correspondence.

 

151/16 EXCLUSION OF THE PUBLIC AND PRESS

 

Resolved that in accordance with the Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the meeting for the minute numbered 152/16 on the grounds that it could involve the likely disclosure of private and confidential information which was not in the public domain.

 

152/16 STAFFING MATTERS – The Chairman reported on the current payroll arrangements with TaxAssist.

 

The Chairman also reported that a student from Warriner School was interested in the position of Administration Assistant and the Chairman and Vice-Chairman would be meeting with the student shortly.

 

Resolved that:

 

  • from 1 April 2017, the payroll arrangements be split and the Jubilee Park Management Committee will run its own payroll, separate from the Parish Council’s; and Action TG
  • the Administration Assistant salary be started on Scale 5 at £7.017 per hour, for 70 hours per annum. Action TG

 

153/16 MEETING DATES

 

            Resolved that it be noted that, future meeting dates for Bloxham Parish Council are as stated below.

 

They would all commence at 7.30pm (unless stated otherwise) in St Mary’s Parish Rooms, Bloxham, and reference should be made to the agenda prior to the meeting:

 

  • 3 April 2017
  • 27 April 2017 (Annual Parish Meeting at Jubilee Hall)
  • 8 May 2017
  • 5 June 2017
  • 3 July 2017
  • 7 August 2017
  • 4 September 2017

 

152/16 ITEMS FOR THE NEXT AGENDA

 

  1. Bloxham Annual Parish Meeting
  2. Consideration of the Report on Registering The Slade as a Local Nature Reserve with Natural England
  3. Bloxham Festival

 

 

 

(The meeting ended at 9.10pm)

 

 

___________________________

 

Chairman – 3 April 2017